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Norm Ai · 1 hour ago

Executive Assistant

New York, NY

Full-time

Onsite

Senior Level

$155K/yr - $175K/yr

5+ years exp

Norm Ai is the leading Legal & Compliance AI company, seeking a highly organized and proactive Executive Assistant to support company leadership. The role involves managing calendars, coordinating meetings, handling travel arrangements, and providing general administrative support to ensure operational efficiency.

Artificial Intelligence (AI)ComplianceLegal Tech

Responsibilities

Manage and optimize complex calendars for one or more busy executives

Resolve scheduling conflicts and proactively prioritize commitments

Serve as a liaison between executives and internal/external stakeholders, ensuring timely follow-up on requests

Manage, prioritize, and triage incoming messages and correspondence

Draft and edit communications on behalf of executives as needed

Develop a strong understanding of Norm Ai’s business priorities and how they relate to day-to-day decisions

Organize and coordinate meetings, including preparing agendas and materials, and capturing and distributing meeting minutes as needed

Arrange travel for executives, including flights, accommodations, dining, and transportation

Prepare and manage travel itineraries and any related documentation

Perform ad-hoc administrative tasks as needed to support executive effectiveness

Qualification

Google Workspace proficiencyBachelor’s degreeDiscretion handling informationProcess improvementOrganizational skillsTime management skillsAttention to detailLaw firm experienceEvent planningWritten communicationVerbal communicationAdaptability