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Reed Smith LLP · 12 hours ago

Office Services Specialist - (Onsite)

Dallas, TX

Full-time

Onsite

Entry Level

$20.43/hr - $23.07/hr

1+ years exp

Reed Smith is a dynamic international law firm dedicated to helping clients move their businesses forward. The Office Services Specialist is responsible for the reproduction of documents, managing mail services, and ensuring efficient workflow within the office environment while maintaining good communication with staff and attorneys.

AdviceConsultingLegal

H1B Sponsor Likely

Responsibilities

Reproduce documents on high volume copiers/duplicators, to include collating, binding, and inserting number or letter tabs

Clock in and prioritize all incoming jobs

Key client/matter numbers into the cost accounting system and backup system as necessary

Bind documents in various styles and operate paper drill and cutter equipment

Quality check the copies produced and keep appropriate logs and records

Communicate with attorneys, paralegals, and secretaries

Place service calls with vendors and be able to interact with technicians for equipment within the department and convenience copiers in the building

Assist in oversight and distribution of overflow work to outside vendors

Send facsimile transmissions and operate mail machinery

Assist in sorting and distributing incoming and interoffice mail and handling nightly mail drops

Prepare, send, receive and trace hand deliveries, Federal Express packages and UPS packages

Assist in ordering and stocking supplies for the department, in addition to ensuring the convenience and printer areas are stocked with supplies

Assist with office relocations to include lifting and moving boxes, furniture and equipment

Assist in testing and evaluating new equipment being considered for the Firm

Answer telephones and act as central point of contact for the department

Monitor supply inventory levels and reorder supplies as necessary, including kitchen/pantry supplies, paper and general office supplies

Coordinate with other offices services staff to prioritize workflow and handle problems that may arise

Assist with invoice control/review as assigned by manager or designee

Handle facility issues/requests with the building or vendors as needed

Cross-train with other departments (hospitality, records) as assigned by manager or designee

Perform other duties as required

Qualification

High volume copiersBinding equipmentCost accounting systemCustomer service skillsManual dexterityTime managementTeamworkAdaptability

Required

High School Graduate or its equivalent

Minimum of one-year of experience on high volume copiers

Must be able to understand and follow instructions

Organize and prioritize workload

Use good judgment in decision making on how to adequately and efficiently meet all deadlines

Be able to program, operate and troubleshoot low/high speed and color copiers

Ability to work under pressure

Must display excellent customer service skills and a professional manner with clients, attorneys, paralegals, secretaries and other staff members

Must be able to make productive use of working hours and exhibit strong time management skills

Ability to deal with stress associated with a fast paced work environment, including handling the demands of multiple tasks on a daily basis

Ability to work well as a member of a team and make judgment decisions and handle daily responsibilities with little or no supervision

Ability to adapt to changing work situations and grasp and apply new ideas

Ability to relate and interact with people at all levels within the Firm as well as with others from outside the firm (vendors)

Requires normal range of hearing and vision

Ability to stand, bend, stoop and reach continuously

Able to lift, possibly up to 50 pounds or more

Ability to demonstrate manual dexterity sufficient to operate standard office machines such as high speed copiers (being able to clear jams as they occur), binding equipment, paper drill, paper cutter, and cost accounting system

Preferred

Experience in a law firm Office Services environment preferred

Benefits

401(k) Retirement Plan

Medical Insurance

Health Savings Account (HSA)

Virtual Health Services

Dental Insurance

Vision Insurance

Accident Insurance

Hospital Indemnity Insurance

Critical Illness Insurance

Life Insurance

Short-Term Disability Coverage

Long-Term Disability Coverage

Flexible Spending Accounts (FSA)

Lyra Health Employee Assistance Program (EAP)

Paid Family Leave (for eligible Exempt and Non-Exempt staff)

College Savings Plan

Transportation Benefit

Back-up Child Care Services

College Coach Program

Pet Insurance

Paid Sick Time (for Exempt staff)

Paid Time Off (available to all full-time, non-temporary employees)

Company

Reed Smith LLP

Glassdoor3.5

At Reed Smith, everything we do is to apply our global experience in law to drive progress for our clients, for ourselves and for our communities.

Founded in 1877

Pittsburgh, Pennsylvania, USA

1001-5000 employees

http://www.reedsmith.com/

H1B Sponsorship

Reed Smith LLP has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (6)

2024 (8)

2023 (9)

2022 (6)

2021 (4)

2020 (6)