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OneLegacy · 6 hours ago

IT Specialist

Azusa, CA

Full-time

Onsite

Entry, Mid Level

$62K/yr - $84K/yr

2+ years exp

OneLegacy is the nation's largest organ, eye, and tissue recovery organization, dedicated to saving lives and sharing hope. The IT Specialist is responsible for managing IT purchasing, renewals, invoicing, and vendor relations to ensure uninterrupted services and cost efficiency for the organization.

Hospital & Health Care

Responsibilities

Manage IT purchasing requests, including procurement of hardware, software, and office/facility supplies

Track and process all IT and departmental renewals to ensure continuity of services

Negotiate with vendors to secure good pricing, discounts, and contract terms, generating cost savings

Maintain and oversee expense reports across multiple departments (IT, facilities, office administration, etc.)

Conduct monthly credit card reconciliation meetings to accelerate approval processes

Resolve vendor disputes and secure refunds/credits as needed

Collaborate with Finance to ensure accurate and timely submission of invoices, purchase orders, and supporting documentation

Manage software asset inventory to track IT renewals and costs using systems such as ITSM

Maintain accurate records of all invoices, purchase orders, and vendor agreements

Assist with the creation and maintenance of EMR accounts across multiple hospital systems

Track and prepare EMR account batch submissions for timely provisioning

Document EMR-related workflows and support staff responsiveness tracking

Collaborate with clinical and IT staff to resolve access issues and ensure compliance with hospital requirements

Coordinate follow-ups on pending items and escalate to leadership as needed

Dedicated to the mission of OneLegacy and serving its Donor Families

Maintain a neat and organized workstation and environment

Attend department meetings and participate on committees as needed

Pursue professional growth and development through training and continuing education

Handle confidential donor, hospital, and vendor information with discretion and integrity

Qualification

Vendor negotiationProcurement managementInvoice managementEMR system supportMicrosoft Office SuiteAnalytical skillsOrganizational skillsInterpersonal skillsProblem-solving

Required

Bachelor's degree (BS) in Business, Finance, Supply Chain, or related field preferred

Minimum 2 years of experience in procurement, vendor management, purchasing, or finance support

Experience in managing invoices, renewals, and vendor negotiations required

Proficient knowledge in MS Excel, Word, PowerPoint, Internet Explorer, Microsoft Windows, and Snag It programs

OneLegacy requires employees to maintain a current California driver's license and current vehicle insurance based on California minimum insurance coverage standards

Strong vendor negotiation, procurement, and cost management skills

Proficiency in invoice management, purchase order systems, and financial documentation

Excellent organizational and analytical skills, with the ability to manage multiple priorities

Strong interpersonal and communication skills for collaboration with vendors, finance, and internal stakeholders

Proactive problem solver who can independently identify and implement process improvements

Ability to work in a fast-paced environment and adapt to shifting priorities