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Wilson Sonsini Goodrich & Rosati · 2 hours ago

Executive Assistant, Internet & Strategy Litigation

Palo Alto, CA

Full-time

Hybrid

Senior Level

$46.67/hr - $63.14/hr

5+ years exp

Wilson Sonsini Goodrich & Rosati is a premier legal advisor to technology and life sciences enterprises worldwide. The Litigation Executive Assistant provides advanced administrative and litigation support to attorneys and clients, ensuring efficient service and smooth operations in a fast-paced environment.

FinanceFinTechIntellectual PropertyLegalPrivacy

Growth Opportunities

H1B Sponsor Likely

Responsibilities

Serve as a key point of contact for attorneys, clients, vendors, and firm departments

Facilitate new business intake processes, including opening new clients and matters, initiating conflict checks, and preparing engagement, waiver, and disclosure letters

Perform e-filings in state and federal courts; prepare and send courtesy copies to judges and opposing counsel

Manage attorney admissions, court logins, and Certificates of Good Standing for pro hac vice applications

Coordinate hearings, depositions, mediations, and trial logistics, including virtual appearances, travel, hotel and conference room arrangements, and catering

Assist attorneys and case teams in tracking and monitoring state and federal cases

Maintain accurate client and case records in the firm’s document management system (e.g., NetDocs)

Manage high-volume attorney inboxes and calendars, prioritizing and addressing action items, distributing and saving key documents

Schedule and coordinate internal and client meetings and conference calls, including catering, room reservations, and technology setup

Reserve hoteling offices via the firm’s booking system and ensure building security access in other firm offices

Coordinate detailed domestic and international travel with the firm’s travel team

Prepare comprehensive itineraries including time zones, transportation, lodging, and restaurant options

Add travel details to attorney calendars and ensure smooth travel logistics

Prepare initial drafts (shells) of legal documents (e.g., notices, briefs, subpoenas, discovery requests and responses, motions, declarations, proposed orders, certificates of service) and edit as needed

Serve discovery and other substantive legal mailings

Coordinate and monitor service of process requests

Organize and manage electronic files in adherence to firm policies and serve as file keeper

Handle document formatting, PDF conversions, printing, and scanning

Coordinate DocuSign, courier services, and mailings

Enter attorney time into the firm’s timekeeping system with accuracy and attention to deadlines

Generate time entries for attorneys based on documented meetings, calls, and other known activities

Manage the prebill editing process within the firm’s paperless billing system by incorporating attorney revisions and ensuring timely completion of review

Support billing, collections, and client budget tracking, including A/R and WIP reporting

Prepare and send audit letters in collaboration with Finance

Coordinate with client account managers on matters under billing hold

Process expense reimbursements and vendor invoices accurately and promptly

Partner with internal departments (IT, Finance, Distribution, Records, KM, etc.) to resolve issues and ensure seamless coordination

Manage attorney memberships, MCLE tracking, bar dues, and seminar registrations

Participate in firm and departmental initiatives, pilots, and committees

Contribute to a collaborative team environment, providing backup support and sharing best practices

Mentor new or junior Executive Assistants to support team development and efficiency

Qualification

Litigation experienceE-filing proceduresMicrosoft Office SuiteDocument managementProject managementClient service orientationOrganizational skillsAttention to detailAdaptabilityTeam collaboration

Required

Minimum 5 years of litigation experience in a law firm environment, demonstrating success in managing complex workflows, client matters, and competing priorities

Proficiency in e-filing in both state and federal courts required

Advanced skills in Microsoft Office Suite (Word, Outlook, PowerPoint, Excel) and PDF editing tools

Exceptional organizational skills and attention to detail

Strong client service orientation and a professional demeanor marked by discretion, confidentiality, and sound judgment

Proven ability to support fast-paced, high-volume litigation practices, demonstrating strong project management and prioritization skills

Adaptable and resourceful, with strong sense of urgency and accountability when navigating shifting priorities

Preferred

Bachelor's degree preferred

Familiarity with AI-based tools for drafting, scheduling, research, and workflow optimization preferred

Experience with Google Workspace is a plus

Benefits

Highly competitive salary and benefits package

Overtime

Discretionary year-end merit bonus based on performance

Company

Wilson Sonsini Goodrich & Rosati

Glassdoor4.3

Wilson Sonsini Goodrich & Rosati provides legal services for technology, life sciences, and other growth enterprises.

Founded in 1961

Palo Alto, California, USA

1001-5000 employees

http://www.wsgr.com

H1B Sponsorship

Wilson Sonsini Goodrich & Rosati has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (14)

2024 (16)

2023 (17)

2022 (20)

2021 (24)

2020 (42)