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Pennsylvania Horticultural Society (PHS) · 18 hours ago

Restricted Funding Financial Manager

Philadelphia, PA

Full-time

Onsite

Senior Level

$60K/yr - $70K/yr

5+ years exp

Pennsylvania Horticultural Society (PHS) is seeking a Restricted Funding Financial Manager responsible for the financial management of restricted funding. The role includes managing revenue recognition, preparing financial reports, and supporting budget processes while ensuring compliance with internal and external guidelines.

Non-profit Organization Management

Responsibilities

Month-end Close

Manages revenue recognition process for PHS restricted funding sources including calculating staff allocations and indirect costs. Prepares supporting schedules and monthly journal entries

Prepares monthly project cost entry and supporting schedules

Analyzes general ledger postings related to restricted funding, identifies any errors and prepares appropriate correcting entries including expense reclasses, edits to staff allocations, indirect costs and revenue recognition postings

Prepares monthly/quarterly allocation entries for PHS health insurance, postage and fuel usage

Post-Close

Prepares monthly restricted funding financial reports and supporting schedules for both internal budget owners and external sponsors

Monitors restricted award spending and available balances at the project level, including loading bi-monthly available balance information in PHS award tracking system in Monday.com. Reviews expenses for adherence to budget and funding agency allowability

Assists with expense coding as well as questions related to expenses reconciliations and available balances

Sets up, edits and maintains department-level expense tracker workbooks as follow-up to meetings and emails

Sets up and maintains the restricted funding accounts in financial system (Projects cards), including entering and editing budgets

Supports Director of FP&A and Compliance in the annual projection and budget process including but not limited to the setup and maintenance of supporting schedules. Works with departments to ensure completeness of their submissions in budget system

Plays an active role in PHS’s restricted funding compliance program and maintains internal contract files

Actively supports annual year-end financial and single audit process

Qualification

Financial ManagementMicrosoft ExcelAnalytical SkillsAttention to DetailInterpersonal SkillsProblem-Solving SkillsOrganizational SkillsCommunication Skills

Required

BS in Accountancy or Finance

Minimum of 5 years relevant, professional experience

Strong aptitude for financial tasks with developed skills working with financial details

Strong organizational, administrative abilities and attention to detail

Excellent interpersonal skills and follow-thru with requests from across the organization

Skilled in Microsoft Office Suite with emphasis on Microsoft Excel

Must maintain strict confidentiality with sensitive information and use a high level of discretion when sharing financial information

Willingness to work as part a team

Performs all work in an organized, systematic manner

Excellent analytical skills

Possesses high level of problem-solving skills

Ability to learn and utilize multiple PHS systems and processes in order to perform role and meet responsibilities

Strong verbal and written communication skills

Independent and collaborative work style

Must be able to sit at a desk and looking at a computer screen for up to 8 hours per day

Must be able to lift up to 15 lbs. occasionally

Requires grasping, writing, standing, sitting, walking, repetitive motions, pulling, pushing, and visual acuity

Requires ability to both provide and receive communicate effectively with staff members and project sponsors through spreadsheets, talking, listening and written communication

Must have finger dexterity to be able to operate office equipment such as computers, printers, filing cabinets, photocopiers, dolly and other office equipment as needed

Excellent customer service skills must be maintained at all times to ensure the optimal attendee, PHS member, and volunteer experience

Both in person and telephone interpersonal skills are necessary in order to provide information and assistance to attendees, PHS members, Flower Show volunteers and staff

Willingness to be flexible about work assignments