CoSA VFX · 8 hours ago
Administrative Assistant
United States
Full-time
Remote
Entry Level
$25/hr - $32/hr
1+ years expCoSA VFX is a fast-paced, highly collaborative VFX production company supporting a range of creative projects and client partnerships. They are seeking a proactive, detail-oriented Administrative Assistant to support multiple initiatives, focusing initially on business development.
Digital EntertainmentHardwareSoftwareVideo
Responsibilities
Manage communications during designated coverage windows, including assessing urgency, responding as requested, and maintaining a professional tone both internally and with clients
Coordinate internal, external, virtual, and in-person meetings; take detailed notes and distribute clear summaries, action items, and follow-ups
Maintain daily task lists and assist with tracking ongoing projects
Proactively identify potential gaps, conflicts, or bottlenecks and flag them early
Responsible for database management (Airtable), secure file sharing, and version control
Organizing and maintaining NDAs, contracts, and key project documentation
Conduct research to support active projects and internal initiatives, including identifying overlaps, trade opportunities, and relevant industry activity
Create and maintain a shared calendar of industry-related events (festivals, conferences, talks, screenings, etc.) for internal team visibility
Coordinate travel arrangements and assist with LA-based logistics, client deliveries, and time-sensitive errands
Provide administrative and coordination support across departments as needed in a fast-paced production environment
Other responsibilities as assigned
Qualification
Required
Strong written and verbal communication skills, with the ability to distill requests into clear, actionable information
Excellent organizational skills, consistency, and attention to detail when managing high-volume tasks
Comfort managing email, calendar, and task traffic while understanding priority and urgency
Sound judgment in knowing when to act independently versus when to seek guidance or approval
Reliable transportation when required
Collaborative, proactive, and solutions-oriented approach with strong task ownership
Ability to adapt quickly to shifting priorities and multiple workflows
Professional demeanor and ability to collaborate effectively across teams
Comfortable handling confidential and sensitive information with discretion
Familiar with Shotgrid, Airtable and Microsoft Suite
Minimum 1–2 years of VFX or related production industry experience
Company
CoSA VFX
CoSA VFX is a motion pictures and Film company offering effects simulation and motion graphics.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Christopher Lance
Partner/Supervisor
Tom Mahoney
Visual Effects Supervisor / Partner
Company data provided by crunchbase