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Alvarez & Marsal · 2 hours ago

Senior Executive Assistant

New York, NY

Full-time

Hybrid

Mid, Senior Level

$80K/yr - $120K/yr

3+ years exp

Alvarez & Marsal is a global professional services firm, and they are seeking a Senior Executive Assistant to provide high-level support to the Practice Lead. The role involves optimizing operations, managing administrative tasks, and coordinating resources to enhance productivity and support business growth.

ConsultingProfessional Services

Growth Opportunities

No H1B

Responsibilities

Provide high-level support to the Practice Lead, including but not limited to: processing time and expense reports, drafting and editing correspondence, scheduling appointments, maintaining calendars, travel arrangements, etc

Coordinate internal and external meetings including but not limited to team meetings, full staff meetings, all hands meetings, off-site meetings, one-on-one meetings, etc. (in person or virtual room set up, meal/gift ordering, etc.)

Manage practice administrative support staff, fostering a collaborative and supportive work environment

Delegate tasks effectively and provide guidance to ensure the team meets its objectives

Manage operations projects, as they arise, coordinating resources, setting timelines, and ensuring deliverables are met on schedule

Identifying areas for improvement and implement efficient processes across administrative operations to enhance productivity

Work cross-functionally with corporate support teams to include IT, marketing, AR, AP, legal, and building maintenance to ensure smooth business operations for the practice

Additional duties as assigned

Qualification

Executive Assistant experienceProject coordinationMicrosoft Office SuiteCommunication skillsRelationship managementProblem solvingAttention to detail

Required

Minimum 3 years of Executive Assistant or Business Operations experience

Skillful execution of administrative activities (such as calendar, travel, and expense management), with high attention to detail, organization, and process

Excellent communication skills; ability to communicate clearly and effectively with senior leaders and external partners

Project coordination and management skills

Strong relationship management skills, ability to build a personal network throughout the company as a trusted team member

Excellent problem solving skills

Applicants must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the United States