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NEOGOV · 12 hours ago

Legal Secretary I - Juvenile Probation - J01120 - 34800

Corpus Christi, TX

Full-time

Onsite

Entry Level

$17.75/hr - $17.75/hr

2+ years exp

NEOGOV is a company focused on providing innovative solutions for public sector organizations. They are seeking a Legal Secretary I to perform a variety of legal secretarial functions that require specialized knowledge and judgment, including managing correspondence, maintaining records, and assisting with legal documents.

GovTechHuman ResourcesInformation TechnologySoftware

Responsibilities

Greets the public in person or via telephone or switchboard, responding to simple questions and requests and referring more complex issues to the appropriate persons, giving directions and taking messages where appropriate

Opens and distributes mail according to established guidelines

Types correspondence, reports, and other documents and materials, using a typewriter and/or computer word processing software; uses spreadsheet and/or data base software to input and retrieve information

Establishes and maintains records and files and uses them to prepare simple statistical financial activity and related reports

Conducts research, as needed to respond to routine questions about particular area(s) of responsibility

Reviews, validates and processes documents requiring basic knowledge and expertise in particular area(s)

Prepares and mails responses to routine inquiries

Prepares and issues documents according to specific instructions or established guidelines

Performs other clerical duties as required, including filing, indexing, recording information, etc

Initiates and updates case files using data base software

Runs copies of correspondence, documents and other items

May prepare payroll

May schedule various types of appointments

May maintain, distribute, keep records of, and may prepare replacement orders for inventories of supplies, medications, and commissary items

May train new employees in procedural aspects of work

May provide notary public services

May be utilized as a backup in Main Control

Performs such other duties as may be assigned

Qualification

TypingLegal secretarial experienceWord processing softwareSpreadsheet softwareRecord keepingNotary public certificationMathematical skillsBilingual (English/Spanish)Communication skills

Required

High school diploma or general education degree (GED) with courses in typing and computers and two years of responsible clerical work experience

At least six months of legal secretarial experience with a governmental entity is preferred

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals

Ability to write routine reports and correspondence

Ability to speak effectively before groups of customers or employees of organization

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals

Ability to compute rate, ratio and percent and to draw and interpret bar graphs

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form

Ability to deal with problems involving several concrete variables in standardized situations

Texas Operator's Driver's License

Ability to understand and follow oral and written instructions

Ability to establish and maintain simple records and files and to organize statistical or financial data for reports

Ability to proofread for completeness and accuracy and to perform basic mathematical calculations

Ability to operate or demonstrate ability to learn to operate a computer using standard word processing and spreadsheet software packages and other data inquiry software

Excellent grammar and spelling

Ability to apply rules, regulations and statutes to standard or routine situations

Ability to make judgements regarding appropriate response to routine questions or situations and to recognize need to refer more complex issues to supervisor

Ability to establish and maintain effective working relationships with other county employees and officials and with the general public