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Alger · 3 hours ago

Executive Assistant

NYC Metro Area

Full-time

Onsite

Mid, Senior Level

$125K/yr - $175K/yr

5+ years exp

Alger is an entrepreneurial, privately owned firm that encourages its employees to be intellectually curious and continually improve. The Executive Assistant will provide high-quality professional and personal administrative support to the CEO and CIO, ensuring efficient operation and communication within the office.

BankingConsultingFinancial ServicesGovernment

Hiring Manager

Melissa Lee

Responsibilities

Ensures that all materials going out from the CEO’s office are accurate, professional, timely and reflect positively on the CEO and the organization

Actions taken ensure that the CEO can function efficiently and effectively in performing his role for the organization

Anticipates CEO’s needs and provides answers, solutions, and options to ensure those needs are met

Responds to changes with an appropriate sense of urgency and professionalism

Anyone who interacts with the CEO’s office (e.g. Board Members, Staff, and Other Stakeholders) feels confident in the answers or next steps provided and that their needs are met

Communications are highly professional and the highest level of confidentiality is maintained at all times

Answer phones professionally, ensuring that prospects and clients feel valued, and have a positive image of the organization

Ensure timely, accurate response to email, phone, and other inquiries

Record all messages and voicemails received for CEO's office and email messages to CEO

Maintain availability to CEO while he is traveling for research issues and making appropriate modifications in a timely manner

Prepare day-to-day, hour-to-hour, itinerary for CEO while traveling complete with relevant information, bios, contact information, etc. as applicable

Schedule travel (hotels, car service) for Board members as required

Call and confirm appointments the day before travel takes place

Maintain CEO’s calendar including scheduling all appointments, meetings, events, media interactions, etc. (both business and personal as required)

EA will be cognizant of CEO’s needs as well as maintain a strategic perspective when establishing schedules

Coordinate with the Board of Directors and Shareholders on meeting facilitation

Schedule and organize regular meetings with entire investment team. Record meetings and ensure proper follow-up from relevant analysts

Ensure that regular one-on-one meetings are occurring with individual members of the investment team

Maintain filing system that ensures files are accurate and information can be retrieved quickly and easily

Maintain an organized office for the CEO ensuring he has all the necessary materials on hand and when traveling or attending meetings

Organize and coordinate routine management reporting from all areas of the Firm, ensuring that information is delivered in a timely manner

Prepare materials, proposals, presentations, etc. in PowerPoint, Word, Excel, etc. from rough notes and edits. Ensure accuracy and relevant creative integrity is in line with company or client image and needs

Organize project work assigned to analysts and ensure that assignment progress meetings are scheduled

Organize and supply relevant internal and external research materials for CEO

Perform ad hoc functions to support the success of the CEO and company

Qualification

Equity Asset ManagementProficient in MS WordProficient in MS PowerPointMS ExcelFactset proficiencyFinancial markets knowledgePlanningOrganizingCommunicationTime ManagementCollaborative TeamworkContinuous Learning

Required

5+ years' experience with assisting a high-level senior executive (CEO or CIO) in Equity Asset Management or Hedge Fund is a must

Undergraduate degree or an equivalent combination of training and experience, Advance degree preferred

Grade Point Average (GPA) of 3.0 or above in a 4.0 scale

Passion for the financial markets and investments along with an extraordinary curiosity about business and industry

Positive attitude with a willingness to attack challenging intellectual problems

Self-Starting and Proactive: Anticipates, initiates and sustains momentum to get the job done using intuition and without external stimulation. Takes the actions necessary to do the job, do it well, and do it on time on own initiative based on an understanding of what is needed

Resiliency: Effectively deals with ambiguity. Quickly recovers from adversity, obstacles, or changes in plans or direction and processes events from a business and practical perspective

Quality driven and detail oriented: Produces accurate work that presents professionally. Pays attention to details but does not sacrifice efficiency and time management. Able to determine the level of accuracy required in each situation while still ensuring timely execution

Communication: Verbally fluent. Actively listens and intuits what the speaker intends. Writes clearly and concisely in a manner that is appropriate for the intended audience

Flexibility: Readily modifies, responds to, and integrates change responding appropriately to the culture and demands of the environment

Time and Self-Management: Prioritizes and completes tasks in order to deliver desired outcomes within allotted timeframes with minimal supervision

Personal Accountability: Takes personal responsibility for own actions. Exercises practical, common sense judgment, as appropriate for the culture and situation

Collaborative Teamwork: Works effectively in a team based environment

Planning and Organizing: Highly organized. Implements systems, processes or procedures that efficiently and effectively achieve objectives for the position

Results Orientation: Identifies and takes actions necessary to complete tasks and obtain results in a timely manner within a fast paced and ever changing environment

Continuous Learning: Takes actions to learn and implement what is necessary to successfully perform the job. Learns processes, retains, and applies that knowledge

Technical/ Functional Competencies: Proficient in all aspects of MS Word including tables, mail merge, etc

Proficient in MS PowerPoint including creating formal presentations

Intermediate proficiency with MS Excel including knowledge of basic data sorts, setting up formatting such as for dollars vs. percentages, and basic calculations and formulas

Proficiency in Factset is highly preferred

Industry Knowledge: Demonstrated knowledge of, and experience with, equity markets and the asset management industry

Work Ethic: Commitment to do whatever it takes to get the job done including working overtime and odd hours