International Rescue Committee · 4 hours ago
Administrative Assistant - Receptionist
Phoenix, AZ USA
Full-time
Onsite
New Grad, Entry Level
$18/hr - $18/hrThe International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. The Administrative Assistant is responsible for both receptionist services and administrative duties for the IRC Arizona offices.
CharityCommunitiesHumanitarianNon ProfitSocial
Responsibilities
Greet visitors, ascertain their needs, answer basic questions, and direct them to the appropriate staff person or department. Manage flow of visitors during peak periods such as open office hours
Answer and direct incoming telephone calls. Take messages and answer basic questions
Assist with safety and security measures as required
Order and maintain stock of needed office supplies. Review inventory and monitor prices
Maintain office equipment including copier, fax, printer, scanner and projector in good working order. Arrange for maintenance and repair as needed
Maintain donations inventory
Responsible for making ID badges and maintaining office photo lists
Liaise with building super on maintenance concerns. Monitor ongoing required maintenance
Liaise with cleaning company on daily service
Serve as first point of contact for IT issues, maintain familiarity with servers, network router, and other system equipment. Monitor telephone system; update voice mail and extensions as needed for new staff, and maintain office phone list
Ensure new staff and interns have access to ID cards, swipe cards and office keys
Coordinate calendaring and use of shared spaces such as conference rooms and classrooms
Receive and distribute mail. Process outgoing mail and deposit in mailbox on daily basis
Maintain physical and digital personnel files, documents, and information
Comply with agency policies and protocol
Other tasks and projects as directed by supervisor
Qualification
Required
High school diploma required; some university education preferred
Fluent in English with strong verbal and written communication skills
Demonstrated proficiency with Microsoft Office programs including Excel, Word and Outlook
Must be well-organized, reliable, professional, detail oriented and flexible
Desire to work as a team member and in a multicultural workplace
Must have a valid driver's license, active insurance policy, and access to reliable transportation
In accordance with Arizona State Law, must possess or be eligible to receive a fingerprint clearance card
Preferred
Proficiency in language(s) spoken by IRC's clients is desired; including Spanish, Arabic, Dari, Farsi, and/or Pashto
Benefits
10 sick days
10 US holidays
20-25 paid time off days depending on role and tenure
Medical insurance starting at $163 per month
Dental starting at $6.50 per month
Vision starting at $5 per month
FSA for healthcare and commuter costs
A 403b retirement savings plans with immediately vested matching
Disability & life insurance
An Employee Assistance Program which is available to our staff and their families to support counseling and care in times of crisis and mental health struggles
Company
International Rescue Committee
IRC responds to the world's worst humanitarian crises & helps some of the most vulnerable people from harm to home.
Founded in 1933
10001+ employees
H1B Sponsorship
International Rescue Committee has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (15)
2024 (13)
2023 (20)
2022 (17)
2021 (13)
2020 (9)
Funding
Current Stage
Late StageTotal Funding
$1.25MKey Investors
American Student AssistanceThe Pfizer FoundationU.S. Department of Agriculture
2024-03-25Grant· $0.5M
2021-11-30Grant
2021-10-07Grant· $0.75M
Leadership Team
David Miliband
President & CEO
Katherine Crowley
Associate Director, Global Corporate Partnerships
Recent News
Business Wire
2025-12-09
2025-11-15
Company data provided by crunchbase