Hays Electrical Services · 11 hours ago
Tool Account Manager
Houston, TX
Full-time
Onsite
Mid, Senior LevelHays Electrical Services is a reputable company with over 18 years of experience in the electrical services industry. The Tools Account Manager will lead the development and management of the internal tool rental program, focusing on building scalable processes and ensuring effective integration with financial systems.
ConstructionElectrical Distribution
Responsibilities
Support the Design and Management of the Tool Rental Workflow
Partner with program leadership to refine and implement the internal check-in/out process, ensuring tools are tracked, maintained, and distributed efficiently across projects
Provide operational insight to improve accuracy and accountability throughout the workflow
Assist with Tenna Configuration and System Reporting Support configuration and ongoing maintenance of Tenna’s tracking features, including asset assignment, location updates, and utilization data
Ensure Tenna integrates effectively with internal accounting and cost systems for real-time visibility
Maintain and Apply Approved Rate Structures
Manage the approved tool rate sheets within Tenna and accounting platforms, ensuring rates reflect tool value, maintenance cost, and replacement cycles
Verify accurate and consistent application across all projects and cost codes
Monitor Utilization and Provide Analytical Insights
Track and analyze tool usage, downtime, and frequency of movement between projects
Identify underutilized or high-demand assets and provide data-driven recommendations to support capital planning and purchasing decisions
Coordinate Cross-Functionally with Key Departments
Collaborate closely with Purchasing, Field Operations, Accounting, and Project Management to ensure alignment between field usage, warehouse operations, and financial reporting
Support communication flow to resolve discrepancies and maintain transparency
Generate Internal Invoices and Allocate Costs via Software
Create internal invoices and allocate tool rental costs to projects through integrated systems such as Tenna and Sage
Reconcile utilization data monthly to ensure accurate reporting and documentation
Participate in Pilot Rollouts and Continuous Improvement
Support pilot testing for specific tool categories or regions, providing feedback and helping refine processes before company-wide implementation. Document lessons learned to improve scalability
Provide Training and Ongoing Technical Support
Conduct hands-on training for foremen, warehouse staff, and purchasing personnel to ensure proper use of Tenna and related software
Offer continued support to reinforce compliance and operational consistency
Qualification
Required
Proven experience in equipment management, tool/equipment sales, or logistics, with a strong understanding of asset value, lifecycle, and cost recovery
Skilled in using or supporting systems such as Tenna, HCSS, Viewpoint (Vista), or similar asset and cost management platforms
Strong business acumen with the ability to manage internal rate structures, promote program adoption, and communicate the financial value of efficient tool utilization
Analytical and process-driven mindset with the ability to build cost models and identify process improvements
Strong coordination skills to align field, warehouse, purchasing, and accounting teams around shared goals
Excellent communication and training skills to ensure system adoption and consistent program participation
Self-starter with initiative, accountability, and the ability to support leadership in building a scalable company-wide tool rental operation
Preferred
Familiarity with workflow operations and field coordination preferred but not required
Benefits
Comprehensive benefits package, including health, dental, and retirement plans
Opportunities for professional growth and advancement within a rapidly expanding company
Collaborative and supportive work environment
Company
Hays Electrical Services
Hays Electrical Services is specializing in Hotel renovation construction & commercial development.
Founded in 2021
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Eric Hays
CEO
Eric Crelin
Chief Financial Officer
Company data provided by crunchbase