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RIVIERA DINING GROUP · 2 hours ago

Corporate Receptionist, Office & Executive Assistant (CBO & CSO)

Miami, FL

Full-time

Hybrid

Mid Level

3+ years exp

RIVIERA DINING GROUP is introducing its first restaurant-concept brand, MILA, which has quickly become a premier destination in Miami Beach. The Corporate Receptionist, Office & Executive Assistant role is a hybrid position that combines corporate reception, office operations, and executive support, ensuring a polished environment for guests and providing assistance to the Chief Brand Officer and Chief Sales Officer.

Food and BeverageHospitalityRestaurants

Responsibilities

Serve as the first point of contact for all on-site visitors, delivering a warm, polished, and hospitality-driven welcome

Assess the nature of each visit, notify relevant team members, and escort guests to executive offices, meeting rooms, or HR as needed

Offer welcome beverages and ensure guests feel supported and cared for throughout their visit

Maintain an immaculate, elevated reception area at all times—ensuring décor, seating, reading materials, and overall ambiance reflect a premium corporate environment

Coordinate guest flow and meeting arrivals to support executive schedules and discretion

Oversee daily organization, cleanliness, and readiness of all shared office spaces, including kitchen, pantry, supply areas, and print stations

Act as the primary point of contact for office-related needs; proactively identify issues (HVAC, lighting, maintenance, cleanliness) and follow through to resolution

Manage conference room scheduling and readiness, including pre-meeting setup, hospitality coordination, and post-meeting resets

Order, track, and manage office and pantry supplies, maintaining optimal inventory levels

Coordinate snacks, beverages, and refreshments for the office and Executive Team

Ensure the 6th-floor office is secured and locked at the end of each workday

Provide administrative and organizational support to the Chief Brand Officer and Chief Sales Officer, ensuring day-to-day efficiency and flow

Assist with calendar coordination, meeting logistics, and preparation of materials for internal and external meetings

Handle select confidential correspondence, scheduling requests, and follow-ups with discretion and professionalism

Support executive-led projects, presentations, research, and ad-hoc requests as needed

Act as a gatekeeper and liaison, helping prioritize requests and streamline communication when appropriate

Receive, sort, and distribute mail, packages, and deliveries; manage outgoing correspondence

Support onboarding processes, including desk setup and coordination with hiring managers

Coordinate parking access for employees, visitors, and vendors

Assist with internal culture initiatives such as birthdays, office celebrations, and seasonal moments that enhance employee experience

Provide flexible administrative support across departments as business needs evolve

Qualification

Hybrid administrative experienceInterpersonal skillsOrganizational skillsMicrosoft Office SuiteHospitality mindsetProactive attitudeDiscretionAttention to detailAdaptability

Required

3–5+ years of experience in a hybrid administrative role (Corporate Receptionist, Office Manager, Administrative Assistant, or Junior Executive Assistant) within a fast-paced, professional environment

Highly polished, composed, and service-oriented presence with excellent interpersonal and communication skills

Strong hospitality mindset with a natural ability to create elevated, welcoming experiences

Exceptional organizational skills, attention to detail, and ability to manage multiple priorities seamlessly

Proactive, anticipatory, and solutions-oriented—able to operate with minimal direction

Discreet, trustworthy, and comfortable handling sensitive information

Adaptable and quick to learn new systems, tools, and processes

Proficient in Microsoft Office Suite (Outlook, Word, Excel) and standard administrative platforms