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The Lundquist Institute for Biomedical Innovation at Harbor-UCLA Medical Center · 1 hour ago

Administrative Manager

Torrance Campus - Torrance, CA 90502

Full-time

Onsite

Mid, Senior Level

$80K/yr - $130K/yr

The Lundquist Institute for Biomedical Innovation at Harbor-UCLA Medical Center is an independent, non-profit biomedical research organization located in Torrance, California. They are seeking an Administrative Manager to oversee and provide leadership in the development and implementation of operational and administrative programs for the Department of Psychiatry, coordinating clinical affairs and faculty matters while ensuring compliance with standards.

BiotechnologyMedicalNon Profit

Responsibilities

Oversees and provides leadership in the development and implementation of integrated operational and administrative programs, structures, systems, policies, and programs for the Department of Psychiatry

Serves as a strategic partner with the Chair and other senior Faculty and Staff in the planning and implementation of policies, programs, and initiatives that support the primary mission areas of the Department and the Institution(s)

Coordinates the administration of all departmental clinical affairs activities for internal, contract, and volunteer patient care providers, to include credentialing, licensure, privileging, and compliance

Coordinates all faculty affairs for the department, to include compensation components/coding, productivity and performance administration, promotion and merit issues, leave management, and other general faculty human resources matters

Participates in the establishment and implementation of short- and long-range organizational goals, objectives, policies, and operating procedures; monitors and evaluates operational effectiveness; effects changes required for improvement

Researches, identifies, and evaluates opportunities for enhancement of existing operational models and the development of new and innovative programmatic and operational models for potential departmental application

Ensures cross-departmental consistency in meeting research, educational, clinical, and administrative compliance standards; provides leadership and guidance to faculty and staff in matters related to understanding of overall departmental goals and objectives, and individual roles and responsibilities in this regard

Serves as an operational and policy liaison, facilitator, and coordinator, as appropriate, to clinical, academic, and/or service program entities at all on- and off-site department locations

Serves as staff representative to various University leadership constituencies and to external agencies, professional organizations, and community entities; presents and promotes departmental initiatives to professional associations and other external constituencies as appropriate

Ensures that appropriate human resources, staffing structures, and administrative systems are in place to ensure timely and resource-efficient responses to the demands of the department

Performs periodic cost and productivity analyses, ensuring sound fiscal operation of the department through development and oversight of budgets

Qualification

GMEPrior experience in academic medicineComplex project managementProvider credentialingFinancial data analysisAdministrative planning skillsEmployee development skillsCollaborative relationship buildingInterpersonal skillsVerbal communication

Required

Bachelor's Degree

Knowledge of GME, Joint Commission, and governing org accreditation and regulatory requirements

Prior experience in academic medicine clinical/administrative operations

Prior experience in supervision

Prior experience in complex multilateral project management

Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community

Knowledge and understanding of medical academic, clinical, research, and practice regulatory compliance

Knowledge of provider credentialing/privileging, policies, guidelines, and standards

Strong verbal and written communication skills and the ability to present information effectively to groups

Ability to analyze and interpret financial and operational data and prepare reports, projections, and recommendations

Skill in examining operations and procedures, formulating policy, and developing and implementing new strategies and procedures

Skill in organizing resources and establishing priorities thru project management

Ability to implement strategic plans

Ability to develop successful collaborative relationships at all levels within the TLI, University, Hospital, DHS, and LAC

Knowledge of regulations, policies, and institutional practices specific to Academic Personnel, and Trainees

Ability to foster a cooperative and collaborative work environment

Advanced analytical, evaluative, and objective critical thinking skills

Working knowledge and understanding of faculty productivity and performance/expectations measurement

Employee development and performance management skills

Knowledge and understanding of compensation components for Faculty

Knowledge and understanding of medical practice management principles, policies, regulations, and procedures

Administrative planning and leadership skills

Knowledge of clinical operations and/or administration in academic medicine environment

Knowledge and understanding of grants and/or contracts development and management

Knowledge of budgeting, fiscal management, and human resources management systems and processes

Demonstrated leadership skills in the development and implementation of complex administrative programs

Company

The Lundquist Institute for Biomedical Innovation at Harbor-UCLA Medical Center

The Lundquist Institute for Biomedical Innovation at Harbor-UCLA Medical Center is a leading nonprofit biomedical research organization that has been shaping the future of healthcare since 1952.

Founded in 1952