University of South Florida Libraries · 4 hours ago
Academic Program Specialist - Kate Tiedemann School of Business and Finance
Tampa, FL
Contract
Onsite
Mid Level
$42K/yr - $45K/yr
4+ years expThe University of South Florida Libraries is seeking an Academic Program Specialist to support the Academic Services Administrator in various administrative tasks. The role involves managing office duties, coordinating events, and assisting faculty with academic resources and requests.
Higher Education
Responsibilities
Provide support to the Academic Services Administrator with all day-to-day operations of the department/school
Responsible for all copy of exam materials, class materials, and grading exam scantrons
Check department course schedules against schedules in Oasis and flag any discrepancies for academic services administrator
Update faculty door signs with courses and office hours each semester
Track and initiate purchase of copy paper and other office supplies
Assist with any purchase or travel requests, including professors travelling with students. This can include helping students with travel requests or booking transportation
Assist any candidate or outside guest with travel arrangements and reimbursements
Assist with planning workshops, retreats and school meetings, including room/venue coordination, catering, and purchasing requirements for these functions
Coordinate and schedule advisory board meetings
Responsible for updating and maintaining any databases utilized by the school
Update department directory
Collaborate with the college’s communications and marketing team to update webpages and print materials for the school
Uploading and updating content on monitors outside school, including calendar updates and faculty slides
Assist with and backup to the Academic Services Administrator in submitting employment requests with supporting documentation
Assist with textbook orders and faculty/adjunct requests for desk copies, online access to instructor resources, etc
Request and save syllabi each semester
Remind faculty of grade submission dates and track submissions
Request and save updated VITA of all faculty
Assist with and backup to the Academic Services Administrator Faculty Searches with administrative Duties
Perform other administrative and analytical duties supporting the academic mission of the school and college, as needed
Qualification
Required
High school diploma or equivalent
Four years of experience in office or administrative positions
Ability to perform inquiries, queries and standard reports from university systems such as OASIS, Xitracs, FAIR, Archivum, PowerBI and internal Microsoft Access databases
Ability to produce documents using word processing and spreadsheet software
Benefits
Medical, dental and life insurance plans
Retirement plan options
Employee and dependent tuition programs
Generous leave
Hundreds of employee perks and discounts
Company
University of South Florida Libraries
The University of South Florida Libraries accelerate learning and knowledge production through distinctive collections, information service innovation, and thought leadership.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase