Placement By Design, Inc. · 8 hours ago
Office Manager
Plano, TX
Full-time
Onsite
Mid Level
3+ years expPlacement By Design, Inc. is an innovative and growing architectural design firm searching for an experienced Office Manager. The role involves overseeing office operations, managing supplies, and supporting executives while ensuring a smooth office environment.
Architecture & Planning
Responsibilities
Oversees the processing and distribution of internal and external mail
Provide general support to visitors and office staff
Answer and manage phone calls
Manage and order all office supplies
Handle the employees PTO, keeps track of it
Performs administrative tasks for executives and shareholders, which may include maintaining calendars and schedules, making reservations, making travel arrangements, and preparing and submitting expense reports
Maintains or coordinates maintenance of office equipment
Ensuring all invoices and payments are sent to the CFO
Organizing and scheduling of conferences
Assist in coordinating in-house activities such as parties, celebrations, and conferences
Assist Architects with licensing renewals and transcripts
Plans company parties (about 5 a year) usually here at the building
Helps the Interior Design department with scheduling Vendors and Product Reps
Keeps kitchen and refrigerator tidy, Makes Coffee, helps set up lunches from vendors
Works with IT company setting up computers and troubleshooting, when need arises
Works with management company when there is a building issue
Finds and schedules CEU’s for the Architects and ID
Keeps track of team members AIA credits
Qualification
Required
Excellent verbal and written communication skills
Excellent organizational skills, attention to detail and problem-solving skills
Intermediate or Advanced Excel knowledge
Ability to manage multiple tasks
Able to work independently and be flexible
Excellent time management skills
Overall excellent work ethic
Proficient with Microsoft Office Suite, or related software
Experience working in architecture environment
Minimum of 3-5 years of experience in various office functions
Preferred
Bachelor's degree in business administration or related field preferred
Company
Placement By Design, Inc.
Placement By Design (PBD) is a woman-owned recruiting firm specializing in talent acquisition for architecture, interior design, landscape architecture, engineering, and construction.
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase