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NEOGOV · 11 hours ago

Judicial Assistant - Circuit Court (State Funded)

Miami, FL

Full-time

Onsite

Mid Level

$48K/yr - $48K/yr

4+ years exp

NEOGOV is associated with the Eleventh Judicial Circuit of Florida, and they are seeking a Judicial Assistant for the Circuit Court. The role involves performing a variety of administrative and secretarial duties in managing the office of a Circuit Court Judge, requiring strong organizational skills and the ability to handle sensitive information.

GovTechHuman ResourcesInformation TechnologySoftware

Responsibilities

Prepares and manages the judge’s court and professional calendar to coordinate and schedule motions, pre-trial hearings, trials, conferences, and committee meetings; maintains trial dockets, continuances and trial orders; and assists attorneys with procedures on filing motions and hearing dates

Provides organizational support for the judge’s caseload, including preparing orders, docketing jury instructions and a list of pending cases; ordering jurors; and coordinating in-house services, such as interpreters

Reviews case files for accuracy, format compliance and completeness before scheduled hearings

Acts as the judge’s liaison to assist and inform litigants, attorneys, law enforcement personnel, and witnesses concerning court procedure and policy

Screens telephone calls and visitors for the judge’s office; provides information, resolves issues, directs callers/visitors to proper personnel or agency, and/or takes messages

Performs routine clerical tasks such as reviewing, distributing and responding to incoming mail, performing data entry, ordering office supplies, maintaining files/records, faxing and photocopying

Composes and/or edits correspondences, memoranda, directives, notices, orders, reports, e-mails, and other documents observing strict confidentiality

Prepares yearly financial disclosures forms; makes travel arrangements and processes travel vouchers

Research information on hearing dates for other agencies; and prepares notices of hearings for cases set on the calendar by the judge

Interacts with attorneys, litigants and family members to resolve problems such as scheduling conflicts or other case-related issues

May conduct limited case law research using an electronic database such as LexisNexis

Performs related work as required

Qualification

Legal secretary experienceTrial court rulesMicrosoft Office 365MentisOdysseyE-FilingBilingual in English/SpanishTyping skillsAdministrative skillsData entry applicationsHandle stressBusiness English knowledgeInterpersonal skillsCommunication skillsOrganizational skillsIntegrityConfidentiality

Required

High School Diploma or GED

Two (2) years of college or vocational school education in paralegal, secretarial skills, computer operations or a closely related field

Four (4) years of responsible experience as a legal secretary or paralegal

Excellent interpersonal, typing, legal secretary and administrative skills

Working knowledge of trial court rules and procedures

Ability to operate standard office equipment including personal computers and word processing and data entry applications for case management

Excellent computer software knowledge in Mentis, Microsoft Office 365, to include, but not limited to Outlook and Zoom; courtMAP, Criminal Justice Information System (CJIS), Odyssey, e-Filing, and Mocha

Thorough knowledge of business English, spelling and punctuation

Ability to communicate clearly and concisely, orally and in writing

Ability to be self-starter, independent, work with minimal supervision, recognize and establish work priorities

Ability to handle sensitive matters with integrity and confidentiality

Ability to handle individuals who are under stress with courtesy, tact and patience

Ability to organize and coordinate schedules of various individuals and/or groups on the court calendar