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MG+M The Law Firm · 21 hours ago

Legal Administrative Assistant

New Orleans, LA

Full-time

Hybrid

Senior Level

5+ years exp

MG+M The Law Firm is a nationally renowned litigation law firm concentrating on complex civil matters. They are seeking a Legal Administrative Assistant to provide administrative and secretarial support to attorneys and paralegals, including document preparation and filing, maintaining client files, and assisting in trial preparation.

ConsultingLaw EnforcementLegal

Comp. & Benefits

Responsibilities

Provide administrative and secretarial support to assigned attorneys/paralegals

Format briefs, pleadings, and correspondence, producing Table of Contents, Table of Authorities and other legal documents

Prepare shells for attorneys in the preparation for all motions, discovery, and trial documents

File legal documents with state and federal courts (e-filing knowledge is a must)

Regularly and accurately proofread all documents to ensure accuracy and completeness prior to distribution or filing

Update and maintain client files in a timely manner

Maintain attorney calendars through Outlook (i.e. schedule appointments, calendar due dates, etc.)

Prioritize and execute attorney assigned tasks quickly and accurately, while being organized and detail-oriented

Review and ensure accuracy of vendor invoices; prepare accurate check requests and timely submit invoices for payment to client or accounting

Assist in the timely submission of conflict checks

Consistently provide friendly and helpful telephone support for assigned attorneys

Prepare for trial as needed by assisting paralegals and attorneys

Qualification

Litigation experienceE-filing knowledgeMicrosoft Office proficiencyDocument management systemsCustomer serviceDependabilityCommunication skillsTeamworkProblem-solving skills

Required

Minimum of a high school diploma required (college degree is preferred, but not required)

Minimum of five (5) years of experience as litigation administrative assistant

Proficient in Microsoft Office (Word, Outlook, PowerPoint, Excel, DropBox), Lexis Nexis/File & Serve Xpress, Odyssey, PACER, ECF, iManage, or other comparable document management system, CompuLaw; Aderant and File Site knowledge is a plus

Attendance & Punctuality: Consistently arrive at work and meetings on time; ensure responsibilities are covered when absent

Communication: Demonstrate excellent verbal and written communication skills

Customer service: Respond promptly to attorney and client requests for service and assistance; meet commitments

Dependability: Follow instructions, complete tasks on time, work independently, and commit to the hours necessary to meet deadlines

Teamwork: Contribute to building a positive team spirit and support the success of colleagues

Ability to work efficiently in a fast-paced environment

Highly organized with strong attention to detail

Self-motivated and capable of independent work

Excellent verbal and written communication skills

Professional in interactions with a wide variety of individuals

Skilled in prioritizing and managing multiple tasks

Consistently punctual with excellent attendance