Gulf Bay Group of Companies · 15 hours ago
Activities & Member Services Assistant
Naples, FL
Full-time
Onsite
New Grad, Entry LevelGulf Bay Group of Companies has been developing luxury residential and hospitality communities in Southwest Florida for over 40 years. They are seeking an Activities Administrative Assistant who will serve as a primary point of contact for members and guests, managing inquiries and administrative tasks in a professional club environment.
Real EstateProperty DevelopmentProperty Management
Responsibilities
Serve as a primary point of contact for members and guests, exercising professionalism and sound judgment in all interactions
Independently manage phone, email, and in-person inquiries, calendars, and reservations across multiple Club services
Coordinate dining, activity, spa, and event reservations, including managing waitlists and pacing
Maintain accurate member records, rosters, calendars, and administrative documentation
Process guest passes, daily member charges, and related records with a high level of accuracy and confidentiality
Prepare and distribute event schedules, participation reports, signage, and Club communications
Support Activities and Events leadership through administrative coordination and special projects
Maintain an organized, polished workspace reflective of Club standards
Qualification
Required
High school diploma or equivalent required
Demonstrated ability to manage multiple priorities independently while maintaining accuracy and professionalism
Strong written and verbal communication skills with the ability to interact confidently with members and leadership
High attention to detail and comfort handling confidential information
Proficiency in Microsoft Office
Ability to adapt to changing priorities in a seasonal, fast-paced environment
Preferred
degree in hospitality, events, or related field
Prior experience in a member-facing, professional office, hospitality, or concierge-style role
Canva experience
Notary Public certification a plus (or willingness to obtain)
Company
Gulf Bay Group of Companies
Gulf Bay Group of Companies is a real estate firm that provides development, construction, management, and consulting services.
Founded in 1986
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Lora Bowers, CPA
Group CFO
Marissa Ferrao Godlewski
Principal & Chief Administration Officer
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