Lycoming College · 7 hours ago
Gift Entry Specialist / Assistant Director of Advancement Operations & Gift Entry
Williamsport, Pennsylvania
Full-time
Onsite
Mid LevelLycoming College is hiring a Gift Entry Specialist / Assistant Director of Advancement Operations & Gift Entry. This role is responsible for overseeing the database gift entry, ensuring accurate recording of donations, and assisting with reporting and stewardship efforts across the advancement division.
Higher Education
Responsibilities
Export and enter all credit card gifts and pledge payments into the advancement database; prepare deposits for the business office
Prepare and distribute official gift receipts to gift officers; share gift reports with advancement staff
Maintain accurate records of all gift solicitations and receipts; update gift records as needed
Enter credit card donations received by mail or phone into the payment system; reconcile these with the database and report to the business office
Prepare tribute letters for gifts given in honor or memory of individuals
Run monthly pledge reports and send pledge reminders
Reconcile all gift income reports with the business office
Oversee donor spreadsheets for special initiatives (e.g., LB Smith, Enstine Match)
Manage matching gifts: submit verification requests, match checks/EFTs to constituents, and record receipts
Prepare regular (daily, weekly, monthly, quarterly, annual) gift and stewardship reports
Assist with month-end and year-end reporting for the Office of Advancement and other college areas
Play a critical role during Days of Giving: manage gift entry, reconciliation, tracking, and reporting
Communicate gift and pledge information to front line officers; coordinate giving info with Advancement directors and gift officers
Build and run queries, exports, and reports in the database to support gift officers and other college areas
Assist alumni engagement team with stewardship strategies for event attendees, volunteers, and Lycoming Fund donors
Support front line gift officers in stewardship strategies for planned, major, and principal gifts, including annual communications for endowed funds
Qualification
Required
Associate degree required, Bachelor's degree preferred
Proven experience with customer relationship management software; higher education advancement preferred
Knowledge of MS Office products (Word and Excel) and relational database concepts; familiarity with Raiser's Edge database and querying/reporting preferred
Must be accurate, precise, well organized, and attentive to details
Strong understanding of financial reporting and ability to understand IRS guidelines for charitable giving
Demonstrate excellent communication skills (verbal and written); along with exceptional interpersonal and customer service competences
Benefits
Health insurance – with a wide variety of health plan options available
Dental insurance, including orthodontia coverage.
Vision insurance
Flexible spending accounts for medical expenses and dependent care expenses
Life & accidental death and dismemberment insurance
Long-term disability insurance
Short-term disability insurance
Cancer insurance
Personal accident insurance
Wellness program
Employee assistance program
403(b) retirement plan with up to 8% contributions from the College
Free tuition for employees, spouses, and eligible dependents at Lycoming College
Free tuition for eligible dependents at over 600 colleges nationwide through Tuition Exchange, Inc.
Free tuition for employees, spouses, and eligible dependents at the Pennsylvania College of Technology
Generous paid time off (PTO)
Paid Parental Leave
14 holidays per year
Summer hours
15% discount at the campus bookstore, excluding textbooks and snacks.
Reduced rates for meal packages for on-campus dining facilities.
Use of the campus recreations center and gym facilities for employees.
Use of the campus Library.
Company
Lycoming College
Lycoming College is one of the 50 oldest institutions of higher learning in the United States, it is a community.
Founded in 1812
201-500 employees
H1B Sponsorship
Lycoming College has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (3)
2024 (2)
2022 (1)
2021 (2)
Funding
Current Stage
Growth StageLeadership Team
Jeff Bennett
Vice President for Finance & Administration; CFO/Treasurer
Alijah Hunter
Partnership intern
Recent News
2025-11-11
2025-10-02
2025-03-06
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