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STO Building Group · 8 hours ago

Office and Risk Administrator

Mountain View, CA

Full-time

Onsite

Entry, Mid Level

$60K/yr - $75K/yr

2+ years exp

STO Building Group is seeking an Office and Risk Administrator to support the management of their Silicon Valley office and perform Insurance Coordinator duties. This role is essential for maintaining an organized work environment and involves managing office operations, vendor relationships, and insurance compliance.

Building MaintenanceConstructionHome RenovationInterior Design

Responsibilities

Provide concierge services for clients and visitors

Ensure facilities are clean, organized, and safe for employees and visitors

Manage vendor selection and relationship management

Maintain office supplies and equipment inventory

Manage incoming and outgoing mail and packages

Work with IT to ensure equipment needs are met (computers, printers, network, phones, etc.)

Assist HR with onboarding new employees (workspace, welcoming, etc.)

Maintain office and event calendars

Manage and coordinate event planning and logistics

Implement office Occupational Health, Safety, and Security plans (ergonomics, emergency response, etc.)

Manage annual office management budget in coordination with SF Office Manager

Maintain tenant records

Resolve complaints, problems and requests from tenants

Maintain building security and card access system

Oversee security, fire prevention and other safety systems

Handle site and building maintenance issues

Contract service contractors as needed to maintain, repair or improve the property

Oversee contractors and inspect completed work

Assist with emergency response and evacuations

Monitor building maintenance budget

Confirm project specific insurance requirements. Request, receive, track and file all project related insurance certificates. Ensure accuracy of all certificates received. Maintain insurance files on a per project basis and request updated certificates prior to their expiration date

Responsible for coordinating with people from several company departments. Manage compliance requirements, provide support to Project Managers, and obtain Pre Lien info for projects

Upload insurance certificates to “X/Shared drive” and to Procore for each project. Follow up with Subcontractors and BCCI Teams about insurance certificates and email status updates for every job. Submit Insurance certificates to the property buildings for every project via email

Qualification

Office managementInsurance coordinationMS Office proficiencyEvent coordinationVerbal communicationInterpersonal skillsOrganizational skillsTime managementNegotiation skillsAttention to detail