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Hutchinson · 2 hours ago

Global Division Executive Assistant

Trenton, NJ

Full-time

Onsite

Mid, Senior Level

$80K/yr - $100K/yr

5+ years exp

Hutchinson is a company looking for a Global Division Executive Assistant to support the Executive Vice President in daily administrative functions. The role requires managing multiple projects, scheduling, and organizing travel while maintaining confidentiality and attention to detail.

AerospaceAutomotiveIndustrialManufacturingMechanical Engineering

H1B Sponsor Likely

Responsibilities

Follow all applicable environmental, health, and safety rules and procedures and immediately report all dangerous situations, near-misses, and injuries

Responsible for all aspects of domestic and international trips; travel including airfare, hotel reservations, car rentals, etc., providing detailed itineraries, agendas, directions, and backup materials; Additionally, handles passport and visa documentation for traveling abroad, plus pre- and post-travel security reporting

Provides administrative support for the management of projects and monitoring of workflow to ensure that deadlines are met and anticipates where problems/conflicts might arise

Compose, draft, proof, edit, and finalize correspondence, including e-mail and other documents

Review incoming mail and/or email, prioritize and summarize content, and process replies independently or as directed by the EVP

Schedule meetings within Teams and organize the EVP's calendar, including daily interaction with senior management direct reports globally. Take notes, prepare memos, and follow up on actions required to ensure the senior management priorities are met

Prepare for meetings supporting the needs of executives involved

Manage highly sensitive, confidential information with complete discretion

Work extra hours from time to time when required

Qualification

Microsoft OfficeExcel proficiencyPowerPoint proficiencyTeams schedulingOrganizational skillsProblem-solvingFluent FrenchFluent SpanishVerbal communicationWritten communicationConfidentiality

Required

Professional level of verbal and written communication skills

Advanced computer skills using Microsoft Office applications, including Outlook, Excel, Word, and PowerPoint. With the ability to quickly and accurately produce/edit Excel spreadsheets and PowerPoint presentations to meet deadlines

Ability to schedule meetings within Teams and organize the EVP's calendar

A proactive approach to problem-solving with strong decision-making and organizational skills

Minimum of 5 years' relevant work experience as an executive assistant or executive team

Preferred

Bachelor's degree preferred

Fluent French and/or Spanish is desired but not required

Company

Hutchinson

Glassdoor3.8

Hutchinson designs and produces customized materials and connected solutions to respond to the needs of its global customers, on land, in the air and at sea.

Founded in 1853

Paris, Ile-de-France, FRA

10001+ employees

https://www.hutchinson.com

H1B Sponsorship

Hutchinson has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (3)

2024 (3)

2023 (1)

2022 (1)

2021 (1)

2020 (2)