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Community Health Programs, Inc. · 4 hours ago

Recovery Program Grant Project Manager

Pittsfield, MA

Full-time

Onsite

Entry, Mid Level

$76K/yr - $88K/yr

2+ years exp

Community Health Programs, Inc. is a nonprofit health care provider that offers primary and preventive care services. They are seeking a Recovery Program Grant Project Manager to coordinate the implementation and administration of a SAMHSA/Department of Public Health grant aimed at integrating behavioral health and primary care services, ensuring compliance with federal and state requirements, managing project timelines, and coordinating cross-functional teams.

DentalHealth CareHospitalMedical

Responsibilities

Execute the project according to the approved project plan, defining tasks, required resources, deliverables, and a detailed schedule for completion

Oversee purchases for non-personnel budget lines. Identify risks and implement strategies to keep the project on track

Oversee tracking of clinical and administrative time requirements for any CHP staff engaging with the grant project

Ensure strict compliance with all grant financial and data requirements, regulations (e.g., 2 CFR Part 200), and policies

Oversee the preparation and submission of all required technical and programmatic reports to the funding agency on time, including all federal RedCap/NOMS data and quarterly and semi-annual reassessments required by the grant

Day to day tracking of project expenditures and availability of funds, purchasing of supplies, and ensuring alignment with the approved budget

Recommend budget amendments or revisions as necessary, internally track financial transactions, and work closely with the CHP Grant Coordinator who will maintain primary responsibility for billing and financial coordination with the state

Coordinate and manage project tasks among team members, including behavioral health, primary care, and community partners

Provide guidance and support and lead regular meetings to monitor progress and address any obstacles

Coordinate all communication and meetings among team members and with other stakeholders (internal and external)

Supervise the data entry/collection staff

Facilitate posting of job descriptions and scheduling interviews

Oversee all data, quality management, and program coordination activities, and provide leadership support for all patient care/case management activities as appropriate

Foster teamwork, shared purpose, and coordinated patient care within the recovery program

Oversee systems for tracking project data, performance measures, and outcomes

Ensure all project information and documentation is appropriately filed and secured

Work with the DPH and AHP representatives to the project to ensure data compliance

Establish a clear communication schedule to update the Grant Director, internal management, and external stakeholders on the project's progress, outcomes, issues, and solutions

Facilitate regular meetings with internal and external teams

Serve as the primary liaison between CHP, DPH, AHP, and partner agencies

Evaluate project outcomes against stated objectives and assist with post-award grant revisions and closeout procedures

Promote best practices in behavioral health and primary care integration

Coordinate and support staff training in integrated care models and grant requirements

Qualification

Grant AdministrationData ComplianceProject ManagementBudget ManagementHealthcare KnowledgeTeam CoordinationMicrosoft Office SuiteCommunication SkillsOrganizational SkillsProblem-Solving SkillsTime Management

Required

Bachelor's degree from an accredited institution

Minimum of two (2) to three (3) years of experience in project management, grant administration, or healthcare program coordination (preferably with SAMHSA or DPH funded programs)

Excellent project management, organizational, and time management skills, with superior attention to detail

Strong verbal and written communication skills, with proven ability to draft detailed reports and proposals

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and online collaboration/project management tools

Ability to work independently, prioritize tasks, and manage competing priorities effectively

Demonstrated problem-solving skills and flexibility in responding to demands and changes

Ability to work collaboratively with diverse stakeholders