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Sacred Heart Schools, Atherton · 2 hours ago

Director of Operations (58872)

Atherton, CA

Full-time

Onsite

Director/Executive

10+ years exp

Sacred Heart Schools, Atherton is seeking a Director of Operations to manage organization operations by directing and coordinating activities consistent with established goals, objectives, and policies. The role involves overseeing staff hiring, facilities management, construction project management, and ensuring compliance with safety and emergency programs, among other responsibilities.

EducationSecondary Education

Comp. & Benefits

Responsibilities

Professional development as required and approved by your Director of Schools, work beyond your regular hours when required and approved by your supervisor, and attendance of, or participation in, mandatory meetings and/or events as directed by your supervisor including but not limited to the 1898 Society Dinner, the Annual Auction and Board of Trustees meetings and retreats, and SAC meetings and retreats

Responsibilities associated with emergency situations, risk management and general support of the Schools and school programs

Professional demeanor and attire suiting your area of work and with the knowledge that you are a representative of the Director of Schools and Sacred Heart Schools, Atherton

All employees will be paid appropriately and according to current law. This position requires work outside of the normal work schedule

Responsible for staff hiring and supervision with the support of HR per established protocol and policy

Network with Directors of Operations from other independent and Network schools

Keep the Director of Schools fully informed on all Operations issues and support the school and its leadership

Demonstrate a clear commitment to the educational philosophy of the school as articulated in the Goals and Criteria of Sacred Heart Schools and actively uphold and model personal and professional behavior based on it

Actively participate on the Schools Administrative Council (SAC)

Oversee Facilities Use

Policy- develop and post the facilities use policy in conjunction with the CFO

Scheduling-develop and implement a process for scheduling the use of facilities

Summer Camp -work with CFO and Camp Director for type and time of use of facilities for camp

Facility Maintenance

Preventative Maintenance/Deferred Maintenance (PM/DM) Schedules

Research and implement best technology for PM/DM programs

Master Plan (MP)for use of Facility

Responsible for annual update and submission of MP to town of Atherton

Work with Administrative team to determine changes to the MP

Construction Project Management

Acts as owner’s representative- meet with contractor(s) and review all construction work to ensure it meets aesthetic, engineering, schedule and code requirements

Acts as designate for state, county, town relationships- work with city, town or state agencies to ensure all work conforms to codes, regulations, design guidelines, planning; file all required permits and reports with appropriate agency

Responsible for coordination with budget issues- perform cost/risk analysis and ensure fiscal responsibility within the limits of operations management

Liaison with Town of Atherton, San Mateo County

Responsible for developing a working relationship with the Town and other local government agencies with whom the School will interact

Annual Master Plan Update due to Town usually in the spring

Annual Traffic Count usually conducted in the spring

Conditional Use Permits: certain projects will require a CUP

Responsible for preparing and delivering required applications and reports as well as an in person presentations

Primarily responsible for determining the need for building permits for on campus projects

Acts as the contact person for San Mateo County Office of Education- Safe Routes to School; San Mateo County Environmental Health for Hazardous Materials Plan (HMBP); San Mateo County Board of Equalization (Hazardous Materials Waste.)

Coordinates with the Menlo Park Fire District regarding annual inspections and emergency preparedness

Coordinates with Atherton Police - emergency preparedness

School Wide Equipment

Office equipment, copiers, furniture-regularly assess SHS needs and ensure needs are met. Review contracts for rental of all equipment utilized by school

Vehicles- Oversee the requirements/needs for school wide vehicles:

Fleet- Review lease/purchase contracts for vehicles. Responsible for making sure that registration, upkeep of all vehicles is properly maintained and documented

Director’s Car-Negotiate lease/purchase

Bus Service- negotiate service

Safety & Emergency Program

Safety review & notices-regularly review all grounds, facilities, and construction areas for possible hazards and take appropriate action to ensure safe environment for all students, staff and visitors to SHS campus

Emergency planning and response-develop, implement and maintain an emergency response plan for fire, earthquake, hazardous material contamination and violence against students, staff or visitors to SHS campus

Campus wide training- take a proactive approach to safety that includes training programs for students, faculty and staff. Instruct on alerts and warnings of possible dangers and procedure for immediate actions and contacting emergency response personnel

Budget

Development- work with CFO to determine an appropriate budget for the requirements of the department

Deferred/Preventative Maintenance/PPRSM- ensure that appropriate amount of funds are transferred to this account and that the work is accomplished as designed in the deferred maintenance schedule

Review of expenditures-monitor expenses and pre approve purchases

Personnel Program

Contact Matrix- (Who, What, How) maintains a 24x7x365 contact matrix for availability to respond to operational issues and post how to contact the appropriate response person

Skills & Experience Gap Analysis- evaluates all operations’ staff and determines what skills and experience levels are needed to meet the goals of operations and SHS

Staffing- determine the needs for the school facilities and determine the appropriate number staff members needed

Record Retention

Storage Facility-determine appropriate Storage Company with whom to contract for school records

Shredding of documents -inform school personnel on what needs to be stored and the process for sending materials and retrieving records

Risk Management

Keep Director/BOT informed of all inherent risks associated with facilities, health & safety, security, natural disasters and/or manmade threats

Sustainability and energy use

Oversee committee to work on campus initiatives

Traffic reduction/bike/walk to school

Recycling/composting and paper reduction

Green page for web site

RSCJ relations

Annual review of rental agreement

Work with Network representatives regarding apartments, Gatehouse and Oakwood

Assist Director of Schools with projects as needed

Qualification

Personnel managementContractor managementFacility managementBuilding automation systemConstruction project managementExcelWordEthicsEducational philosophy commitmentTechnical trade experienceCollegeTrade school degreeCommunication skillsAdaptabilityIntegrity

Required

Ten years of related managerial/technical work experience is required. Related experience could entail construction, plant engineer, or facility management, or military duty

Proven personnel management skills and contractor management experience, with aptitude to judge quality of performance in all major technical trades and personal experience in at least one technical trade (carpentry, mechanical, electrical, structural)

Technology user skills sufficient to prepare reports in Excel and Word, and aptitude to operate BAS (building automation system). Related experience with database sufficient to comfortably apply the CMMS features. CAD experience is a plus

Communication skills (oral and written) and confidence in conveying information to all types of members of the community, including teachers, administrators, trustees, parents, and students and the community

Ability to adapt behavior to function effectively in the institution's culture, including those specific to the tradition of the school

Commitment to the institution's needs and readiness to respond 24/7/365 as reasonable and necessary

A clear commitment to the educational philosophy of the Schools as articulated in the Goals and Criteria of Sacred Heart Schools and professional behavior based on it

Excellent ethics and integrity in all aspects of performance

College or trade school degree or equivalent experience required, preferably in one of the following disciplines: Industrial Management, Construction Management, Civil, Mechanical or Electrical Engineering, or Architecture

Frequently lift equipment and materials weighing 50 pounds or more

Crawl, climb ladders, twist, turn and reach in completing a variety of job duties

Work outside in hot or cold conditions for extended periods of time. Work in wide variety of environments as found in all areas of the school including the roofs. Ability to travel safely and comfortably over a 63 acre campus