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Health Services Management · 12 hours ago

Business Office Manager

Sugar Land, TX

Part-time

Onsite

Mid, Senior Level

5+ years exp

Health Services Management is focused on providing exceptional care and support to residents. The Business Office Manager is responsible for overseeing financial operations, including payroll and billing processes, while also managing business office personnel to ensure efficient operations and compliance with regulations.

Elder CareHealth CareNon ProfitTelehealth

Responsibilities

Maintain an accurate daily census

Input all Ancillary Charges into PCC

Ensure that all invoices and billing logs are received from ancillary vendors. Invoices and billing logs are reconciled and posted to PCC to allow timely billing and month end close

Ensure that All Payers are billed accurately and timely

Ensure that all cash received is deposited timely. Deposits are posted to PCC and recorded on Cash Log. Cash Log is reconciled to PCC and bank statements

Determine that all disbursements have proper authorization, receiving and documentation

Responsible for front-end collections of A/R balances due from residents while in-house (meets with residents and responsible parties upon admission and routinely thereafter to follow up on collections)

Responsible for back-end collections of A/R balances due from residents after discharge

Manage the Medicaid pending application and conversion process to ensure timely resolution

Responsible for follow up on all outstanding accounts. Perform aging review with Administrator weekly

Oversee Resident Trust Accounts; ensure that all facility procedures and State and Federal regulations are being met. Performs and documents monthly reconciliation of the account. Must account for all transactions in the Resident Trust Account

Prepare accounts receivable adjustments and bad debt write-offs for AR Consultant to approve for processing

Balance Revenue Reconciliation to Census Reports ensuring that all charges are correctly calculated

Supervise Accounts Payable function to ensure that all facility procedures and State and Federal regulations are being met. Classify and record all expenses of the operations in the period incurred by the accrual method

Supervise the work of the Accounts Payable Clerk, HR/Payroll Coordinator, and the Receptionist functions in order to meet weekly, monthly and annual closing and reporting schedules

Ensures payroll records are processed accurately and timely

Produce regular or special written reports related to all Business Office functions to ensure compliance of Facility procedures and all State and Federal requirements

Implement and maintain all Business Office policies to ensure compliance with Facility State and Federal requirements

Assist in any State, Federal, or Corporate Audits as assigned

Complete projects and duties as assigned by the Facility Administrator

Qualification

Business Office ManagementAccounts Receivable ManagementBillingCollection ProcessesPoint Click Care (PCC)ExcelMedicaidMedicare KnowledgeProfessional AppearanceIndependent Decision MakingBasic Mathematical SkillsTeam Cooperation

Required

Must have a high school diploma or equivalent

Must have an associate's degree or five years' experience as a Business Office Manager at a Skilled Nursing Facility

Must have the ability to work in a fast-paced environment and be able to follow oral and written instructions

Must understand the reimbursements procedures including state and federal contracts (i.e., Medicaid, Medicare, V.A.), as well as private insurance

Must possess the ability to make independent decisions when circumstances warrant such action

Must present a professional appearance

Must be proficient in basic mathematical skills and understand the reconciliation process. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations

Must function independently, have flexibility, personal integrity, and the ability to work effectively with the residents, personnel, and support agencies

Must be able to work well and cooperate with fellow employees

Must be able to meet all local health regulations and pass the pre/post-employment physical exam if required. This requirement also includes drug screening, criminal background check, and reference inquiry