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County of Los Angeles · 4 months ago

MANAGEMENT SECRETARY III/EMERGENCY COMMUNITY PROGRAMS

Los Angeles County, CA

Full-time

Onsite

Entry, Mid Level

1+ years exp

The County of Los Angeles is seeking qualified candidates for the position of Management Secretary III within their Department of Health Services to address the homelessness crisis. The role involves acting as a secretary to a deputy director, managing correspondence, screening calls, maintaining office files, and supervising other employees as needed.

CommunitiesGovernmentNon Profit

Comp. & Benefits

No H1B

U.S. Citizen Only

Responsibilities

Replies to personal and other correspondence, composing letters with or without dictation

Screens office and telephone callers, meets the public, makes appointments, and arranges conferences and speaking engagements

Directs callers to other departments and officials or to other individuals, divisions, or sections of the department where assigned

Takes care of day-to-day inquiries or problems wherever possible

Secures information on the status of pending matters and reasons for delay in the completion of projects

Maintains office files and records, including those of a confidential nature

Performs confidential and personal services, as requested

Recognizes the need for revisions in office, clerical, and secretarial procedures, and makes recommendations regarding such changes

Assign and supervise the work of other employees as needed

Qualification

Secretarial experienceAdministrative supportRecord keepingTyping 40 WPMSupervisory skillsCommunication skillsOrganizational skills

Required

One year of complex and highly responsible secretarial experience at the level of Los Angeles County's class of Secretary V, Senior Secretary III, Senior Secretary IV, Management Secretary I, Management Secretary II

One year of experience at the level of Los Angeles County's class of Staff Assistant I, assisting a manager of a line operation within a Los Angeles County department

Two years of highly responsible secretarial experience at the level of Los Angeles County's class of Secretary III, Secretary IV, Senior Secretary I, Senior Secretary II

Ability to type at the rate of 40 net words per minute

Applicants must meet the requirements at time of filing