Apply on Employer Site

Mercer Engineering Research Center · 6 hours ago

Senior Executive Assistant to the Senior Vice President for University Advancement

Macon, GA 31207

Full-time

Onsite

Mid, Senior Level

1+ years exp

Mercer University is a distinguished private institution recognized for its commitment to academic excellence, leadership development, and community engagement. They are seeking a highly organized Senior Executive Assistant to provide comprehensive support to the Senior Vice President for University Advancement, managing budgets and overseeing business transactions while ensuring compliance with policies and procedures.

IndustrialLogisticsMechanical EngineeringNon Profit

Responsibilities

The Senior Executive Assistant provides high-level administrative and financial support for University Advancement under indirect supervision

This role manages and audits departmental budgets and revenue accounts, oversees business transactions, and ensures compliance with policies and procedures

The position also provides executive support to the Senior Vice President (SVP), supervises designated staff, and coordinates procurement and vendor relations

Additional responsibilities include serving as Building Steward for Mercer Landing and supporting special events as assigned

Qualification

Financial managementBudgetingMicrosoft Office SuiteWorkdayEvent coordinationAnalytical skillsCustomer serviceSupervisory skillsProblem-solving skillsOrganizational skillsCommunication skillsConfidentiality

Required

A bachelor's degree from an accredited university/college

At least one year of progressively responsible administrative support experience

In lieu of a bachelor's degree, an equivalent combination of education and directly related experience will be considered

Comprehensive understanding of financial management principles, including budgeting, auditing, and compliance

Knowledge of or ability to quickly learn University policies, procedures, and procurement processes

Familiarity with office administration and executive support best practices

Understanding of event coordination and facility management

Strong organizational and time-management skills with the ability to prioritize multiple tasks

Advanced proficiency in Microsoft Office Suite and ability to learn various enterprise systems (e.g., Workday)

Excellent written and verbal communication skills for professional correspondence

Analytical skills for reviewing budgets and identifying discrepancies

Problem-solving skills to address scheduling conflicts and operational issues

Skill in utilizing office productivity tools (Word, Excel) to create and manage documents, expense reports, and spreadsheets

Experience in or ability to learn University accounting systems and donor management platforms

Ability to deliver excellent customer service while effectively communicating with vendors, alumni, University stakeholders, and internal departments to resolve disputes or clarify charges and expenses

Ability to maintain confidentiality and exercise discretion in handling sensitive information

Ability to review and question expenses to ensure compliance with departmental budgets and financial policies

Ability to work independently under minimal supervision while managing complex tasks

Ability to supervise and mentor staff effectively

Ability to collaborate across departments and build positive working relationships

Ability to adapt to changing priorities and work in a fast-paced environment