University of South Florida Libraries ยท 10 hours ago
Accounting Specialist
Tampa, FL
Full-time
Onsite
Mid Level
4+ years expThe University of South Florida Libraries is seeking an Accounting Specialist to perform accounting and administrative duties. This role involves preparing accounting journal entries, processing transactions, and assisting with monthly closings.
Higher Education
Responsibilities
Ensures transactions are administratively compliant with USF policies, procedures, and business processes
Receives and processes cash, checks, credit card, and electronic fund transactions
Daily deposit - stamp each check with assigned deposit number
Scan checks, prepare deposit slip for any cash and or rejected checks from scanner, prepare daily deposit total sheet that shows the deposit that was sent to the bank
Create header records and update monthly deposit log that shows all the deposits that were sent to gift processing each day
Prepare, record and audit cash collection for Loomis to pick up
Separate deposits for Central Records pick up and prepare journals for deposits retained in the Business Office
Based on workflow supervisor may also assign tasks to assist with the logging, review, coding and auction reconciliations for Foundation Educational Business Activities (EBAs)
Credit Card transactions for Alumni, Touchnet, Athletics Chase and Amex - batch each separately and prepare deposit summary
Reconcile to Touchnet/Chase/Amex daily transaction report
Create header records and make folders for each batch Update monthly deposit log with each according to date the credit cards were processed
Separate deposits for Central Records pick up and prepare journals for deposits retained in the Business Office
Reconcile balance sheet accounts-expense receipts and reimbursement checks
Assist with pulling together documentation for internal or external audits or other BFS projects
Based on workflow, supervisor may also assign tasks associated with the Holding account reconciliation (research and workpaper preparation)
Reconcile touchnet/Chase/Amex to monthly deposit log
Acquire information on all outstanding items weekly
Verify all items have been deposited by month end closing
Assist with the coordination of month-end close related to transactions impacting cash
Audit and approve open batches in FE and close header records
Performs post transaction verification of deposit batches prepared by BFS and processed by gift processing
Notifies gift processing of any discrepancies for correcting entries needed
Assist with posting batches and header records
Run cash balance sheet daily to ensure cash is in balance
Prepare journal entries as needed for deposits, data entry and audit of journals
Investigates and audits inquiries regarding accounts and funds
Audits, processes, and records refund transactions
Interacts and responds to customers with questions or problems related to specific accounting functions and policies
Investigates and audits inquiries regarding accounts and funds
More complex issues may be referred to the section supervisor or a Staff Accountant
Performs other administrative accounting duties as required to support the goals of the unit
Qualification
Required
High School diploma
four years of related experience in an accounting function
Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience
Benefits
Medical, dental and life insurance plans
Retirement plan options
Employee and dependent tuition programs
Generous leave
Hundreds of employee perks and discounts
Company
University of South Florida Libraries
The University of South Florida Libraries accelerate learning and knowledge production through distinctive collections, information service innovation, and thought leadership.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase