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Lincoln Property Company · 2 hours ago

Assistant Property Manager

Frisco, TX

Full-time

Onsite

Entry Level

1+ years exp

Lincoln Property Company is one of the largest private real estate firms in the United States, offering a fully integrated platform of real estate services. The Assistant Property Manager supports the Property Manager in managing all aspects of commercial, industrial, or retail properties, including marketing, operations, and financial activities.

CommercialReal EstateReal Estate Investment

Responsibilities

Ensure services are provided consistent with policies, procedures, regulations, and contractual obligations and standards

Review and recommend approvals for accurate payment of vendor invoices following the terms of the management agreement, LPC policies, and property management approval authorization limits

Assist Property Manager(s) in preparing and delivering timely, accurate, and complete monthly reports and budget packages according to client requirements

Assist in collecting data and/or drafting tenant rent and Common Area Maintenance (CAM) reconciliations or Escalation (OpX) recovery charges

Assist, and coordinate with, lease administration and accounting on all lease administration activities including lease set up, lease changes, reporting, etc. using various company or client systems

Assist in coordinating tenant move-ins and move-outs, and "walks-through" spaces with Property Manager(s), tenants, and tenant improvement department; maintain vacant spaces in "tour ready" condition

Respond to tenant needs, ensuring that administrative and building technical staff resolve problems promptly

Coordinate contract documents, purchase orders, and other documents related to procuring goods and services at the property; assist in coordinating vendor deliveries and property services

Assist with bidding activities

Review tenant billings for accuracy and approval; review aging reports and collections efforts

Assist in performing regular property inspections; recommend alterations, maintenance, and reconditioning; work with contractors/vendors

Assist with developing plans, and preparing for, emergency response using company or client formats; ensure resources, supplies, and backups are in place to effectively recover from adverse events; assist in organizing drills and other training

Contribute through thoughtful and proactive execution of clearly defined duties, methods, and tasks; contribute to team performance through suggestions to improve systems, processes, and procedures

Assist with client communications; prepare and deliver timely, accurate, and complete reports

Perform other duties as assigned

Qualification

Property management experienceMicrosoft Office SuiteFinancial principles knowledgeAnalytical skillsCustomer service skillsLeadership potentialCommunication skillsOrganizational skills

Required

Bachelor's degree (BA/BS) preferred with 1-2 years of related experience and/or training; or a combination of education and experience; experience with commercial office, retail, and/or industrial properties is highly preferred

Intermediate skills with Microsoft Office Suite required

Ability to effectively communicate verbally and in writing with teammates, leadership team, vendors, tenants, and client employees in a straightforward, professional manner, keeping the appropriate customer(s) informed/updated as needed

Knowledge of financial terms and principles; ability to calculate figures such as percentages, discounts, markups, and/or commissions

Ability to comprehend, analyze, and interpret documents and solve problems involving several options in situations

Intermediate level of analytical and quantitative skills required

Strong organizational skills with an inquisitive and entrepreneurial mindset

Proven track record for delivering excellent internal and external customer service; ability to successfully interact/communicate with tenants/vendors/contractors as well as teammates and leadership team

Must possess the desire to lead and receive instruction on development of leadership skill set

Ability to build consensus in work groups, listen actively, and create mutually beneficial resolutions

Ability to travel daily to assigned properties as necessary

Ability to work after hours, weekends, holidays, and during emergency situations as necessary to meet the needs of the client

Ability to read and write English in order to understand manuals and procedures, and to write reports

Ability to sit/stand/walk for long periods of time; manual dexterity to operate a computer keyboard, phone, and other office equipment; eyesight that allows for reading a computer screen, phone screen, reports, etc.; hearing that allows for hearing/understanding spoken words; lifting and carrying up to 20 lbs