Adams & Martin Group ยท 17 hours ago
Litigation Secretary
Riverside, CA
Full-time
Onsite
Senior Level
$70K/yr - $85K/yr
5+ years expAdams & Martin Group is seeking a Litigation Secretary to provide high-level administrative and secretarial support to attorneys in a fast-paced law firm environment. The role involves managing litigation matters, drafting legal documents, and coordinating case calendars and appointments.
ConsultingInformation TechnologyLegalStaffing Agency
Hiring Manager
Alicia Szymczyk
Responsibilities
Prepare, revise, and format legal documents, correspondence, memoranda, and emails from written drafts and transcription
Handle e-filings and support all stages of the litigation process, from initiation through trial
Assemble documents and exhibits for court filings, hearings, arbitrations, mediations, and depositions
Proofread documents for accuracy, grammar, and compliance with firm standards
Create and update Tables of Contents (TOC) and Tables of Authorities (TOA)
Schedule and coordinate appointments, meetings, and deadlines for attorneys
Maintain and monitor attorney calendars, ensuring all critical dates are recorded
Process new client/matter intakes per firm procedures
Utilize legal software and document management systems to efficiently produce and manage documents
Arrange attorney travel, including hotel, airfare, and transportation
Sort and distribute incoming mail and emails
Assist with marketing materials such as pitch folders, attorney bios, and presentations
Provide backup and overflow coverage as needed
Maintain confidentiality of all firm, client, and personnel information
Qualification
Required
High School Diploma or equivalent
Minimum of five years of litigation secretary experience
Strong writing, editing, and proofreading skills
Proficiency in Microsoft Office Suite
Strong organizational skills with ability to prioritize multiple attorneys' workloads
Excellent verbal and written communication skills
Ability to operate standard office equipment and transcription devices
Reliable attendance and punctuality
Preferred
familiarity with iManage
Company
Adams & Martin Group
Adams & Martin Group is a staffing and recruiting company that provides legal staffing solutions.
51-200 employees
Funding
Current Stage
Growth StageRecent News
Company data provided by crunchbase