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DK Security · 6 hours ago

Fleet and Payroll Coordinator

Grand Rapids, MI

Full-time

Onsite

New Grad, Entry Level

$21/hr - $21/hr

DK Security is Michigan’s fastest growing security company, providing a range of services from uniform security to loss prevention. The Fleet & Payroll Coordinator is responsible for accurate payroll processing and managing the operational efficiency of the company’s vehicle fleet.

Cyber SecurityEvent ManagementInformation TechnologySecurity

Responsibilities

Accurately process payroll in accordance with company policies and applicable federal, state, and local regulations

Maintain and update employee payroll records, including timekeeping, deductions, and benefits

Prepare and reconcile payroll reports; assist with tax filings and year-end reporting (W-2, 1099)

Respond promptly and professionally to employee inquiries regarding compensation and benefits

Collaborate with Human Resources to ensure accurate onboarding and offboarding payroll adjustments

Other duties as assigned

Assist with conducting motor vehicle record checks and enter the information into the compliance system

Oversee the administration, maintenance, and compliance of the company’s vehicle fleet

File maintenance records and any other documentation either electronically or physically for all company fleet vehicles

Ensure timely registration, insurance coverage, and adherence to safety and regulatory standards

Monitor fuel usage, mileage, and maintenance schedules to optimize cost efficiency

Coordinate preventive maintenance and repairs with approved service providers

Maintain comprehensive fleet records and prepare periodic performance and cost reports for management

Develop and enforce policies related to driver safety and vehicle utilization

Monitor, audit, and troubleshoot the fleet vehicle GPS system according to department SOPs and protocol

Assist with the physical installation or removal of vehicle GPS equipment

Other duties as assigned

Qualification

Payroll processingFleet managementMicrosoft ExcelOrganizational skillsAttention to detailCommunication skillsMulti-taskingBasic math skillsComputer skillsVehicle maintenance knowledgeProblem-solvingConfidentiality

Required

Must be at least 18 years of age or older, have a high school diploma or GED

Must be legally authorized to work in the United States of America

Must be of good moral character, have no felony convictions, and be able to pass a criminal background check in accordance with all company policies, federal, state, and local laws

Must be able to successfully pass a drug test at the time of hire and randomly thereafter

Must have above-average organizational skills and acute attention to detail

Must present a friendly, positive, professional image to clients, employees, supervisors, managers, and the general public

Must possess high-quality verbal, written and interpersonal communication skills, ability to solve problems and de-escalate situations in a non-confrontational manner

Must have the ability to multi-task

Must be able to work independently, with little or no supervision

Must possess the ability to perform basic mathematical calculations such as addition, subtraction, multiplication and division, at a minimum

Must possess excellent computer skills, specifically in Microsoft Word, Excel (including the use and creation of formulas to modify and analyze data), PowerPoint, and Outlook

Must have reliable transportation and ability to travel, if needed, to perform essential functions of the job

Must not have more than one at-fault accident or more than two moving violations on their driving record within the last three years

Physical Requirements: Must be physically and mentally sound. Must be able to use hands and fingers to handle or feel objects, tools, or controls. Must be able to reach with hands and arms, and to hold objects. Must be able to sit, stand or walk for 8-12 hour shifts, including walking long distances, and possibly up and down stairs. Must be readily able to respond to emergency situations. Must be able to work in or outdoors during all seasons. Must be able to hear conversations (in person or via 2-way radio) in noisy environments

NOTE: Internal candidates on a current, active disciplinary action (at time of application) will NOT be considered