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Cleveland Foundation · 13 hours ago

IT Executive Coordinator

Cleveland,OH,US

Full-time

Onsite

Mid Level

4+ years exp

The Cleveland Foundation, established in 1914, is the world's first and one of the largest community foundations. The Executive Coordinator provides advanced executive-level administrative and project support to the Chief Technology & Information Officer, ensuring efficient operations and effective communication within the organization.

CommunitiesGovernmentNon Profit

Comp. & Benefits

Responsibilities

Optimize the CTIO’s calendar to prioritize meetings, travel, and project deadlines efficiently

Coordinate logistics for meetings, events, and travel, including scheduling, materials preparation, itineraries, and real-time adjustments to ensure seamless execution and follow-up

Serve as the primary point of contact and liaison for the Department Head, managing inquiries and facilitating clear, professional communication with internal and external stakeholders

Manage communication, scheduling, and documentation for assigned committees

Prepare agendas, presentations, and briefing documents; take minutes and track deliverables to ensure timely completion

Support high-priority projects, collaborating with cross-functional teams to ensure effective execution, knowledge sharing, and on-time delivery

Maintain efficient filing systems, databases, and workflows to support departmental operations

Process departmental invoices and reconcile executive and departmental credit card transactions in accordance with organizational policies and deadlines

Assist with the preparation and management of departmental budgets, expense reports, and financial records with precision and accountability

Support onboarding processes and develop materials for new IT department hires

Conduct research and provide insights to support executive decision-making

Foster a collaborative team culture aligned with the foundation’s mission and values

Qualification

Microsoft Office SuiteIT WorkflowsProject ManagementC-suite SupportBoard Management ToolsResearch SkillsCommunicationTeamworkAdaptabilityProblem-Solving

Required

Four to six years of progressively responsible experience in administrative support or a related field

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams) and exceptional internet research skills

Preferred

Experience in supporting C-suite executive

Associate's or advanced degree in a related field such as Business Administration, Communications, or a similar discipline

Relevant certifications such as PMP (Project Management Professional), CAP (Certified Administrative Professional), or similar

Experience with project management tools

Experience with Board Effect or similar board management portal platforms

Strong understanding of IT workflows, terminology, and project lifecycles

Experience in philanthropy, which could provide additional context and understanding of the role

Ability to act as a mentor or resource for other administrative staff, fostering a collaborative environment

Company

Cleveland Foundation

Established in 1914, the Cleveland Foundation is the world’s first community foundation and one of the largest today, with assets of $2.5 billion and annual grants of more than $100 million.

Founded in 1914

Cleveland, Ohio, USA

51-200 employees