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Seating Solutions · 7 hours ago

Payroll and Benefits Specialist

Warrenville, IL

Full-time

Onsite

Mid Level

$23/hr - $33/hr

3+ years exp

Seating Solutions is a leading provider in the U.S. live events industry, specializing in temporary seating and staging. The Payroll & Benefits Specialist will administer payroll and benefits for over 500 employees, ensuring accurate processing of payroll and compliance with legal requirements.

Furniture

Responsibilities

Supports the Sr Manager of Payroll & Benefits in processing bi-weekly and weekly payroll for 500+ employees in a multi-state environment

Administer employee benefit programs, including enrollments and terminations for company benefits and 401k

Keep record of benefit plan participation such as medical insurance, 401K etc. and promptly remit premiums to benefit provider

Administers online COBRA enrollments/changes

Maintains complete employee personnel files, records, and other documentation for employees

Maintain payroll record in relevant systems; collects, calculates and enters payroll data into the payroll processing system

Audits time sheets, time card reports and payroll registers for accuracy

Process new hires, terminations, status changes, LOA’s, tax changes, deductions, direct deposits, rate changes, adjustments and special pays

Updates payroll records based on approved changes

Provide prompt, friendly and efficient customer service to employees who have questions regarding their pay, deductions, or the payroll process

Maintain a high degree of confidentiality on payroll data and other sensitive information while ensuring access to authorized individuals only

Comply with all federal, state, and local legal requirements relating to payroll and benefits

Prepare and distribute payroll, benefits, and personnel reports as directed

Reconcile payroll-related items i.e. gross pay, deductions, etc. to source documents prior to processing. Ensure payroll items have the correct GL coding to ensure accurately entering payroll into the general ledger

Process accurate and timely quarter and year-end payroll reporting when necessary i.e. W-2’s, tax returns etc

Perform other duties as assigned

Qualification

Payroll administrationBenefits administrationHRIS experienceMulti-state payroll practicesPaychex softwareAnalytical skillsCustomer service skillsCommunication skillsOrganizational skillsAttention to detailCritical thinkingSelf-starter

Required

High school diploma required; bachelor's degree preferred. In lieu of a degree, 7+ years of relevant experience will be considered

3-5 years of experience administering payroll, HRIS and benefits processes required. Work experience should include knowledge of basic human resources, multi-state payroll practices, benefits administration, and compliance or other related experience

Excellent communication, analytical, organizational skills

Attention to detail and deadline orientated

Professional manner with excellent customer service skills

Possess strong analytical, critical thinking and judgment skills

Acts to raise issues to proper level

Holds self and others accountable for results

Desire to help to automate, streamline and document processes

Self-starter with effective verbal and written communication skills

Ability to occasionally lift office products and supplies up to 20 pounds