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Texas Health and Human Services · 19 hours ago

Unit Clerk II - Fannin

Brenham, TX

Contract

Onsite

Entry Level

$2,481.75/mo - $3,404.91/mo

2+ years exp

Texas Health and Human Services Commission (HHSC) is dedicated to creating a positive impact in the lives of Texans. The Unit Clerk II - Fannin is responsible for performing clerical tasks and supporting the unit's operations, including data management and communication within the department.

Health Care

Responsibilities

The Unit Clerk works under the direct supervision of the Unit Director. The Unit Clerk will work occasional flex hours as the need arises. The Unit Clerk is responsible for working harmoniously with peers, unit staff and other facility staff at all times. Responsibilities of this position include:

The Clerk II performs complex data-based work: moderate secretarial/clerical tasks focusing on typing, filing and organization of documents under the general supervision of the Residence Director. Other duties may include, but not limited to reception duties, timekeeping, maintaining office inventory, and the coordination of confidential information. The shift generally begins at 8:00 am through 5:00 pm, Monday through Friday. Some flexible hours may be required to complete special assignments

Attends work on a regular basis and may be required to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned

Assists persons served with training to teach daily living and vocational skills. Establish and maintain positive supportive relationships with employees, individuals served and individual's family members and friends

Establish and maintain practices that ensure the accurate and timely flow of written and verbal communication within and between departments

Completes typing of all professional reports by date assigned

Files all documents accurately as assigned

Performs duties of other clerical staff in their absence

Communicates regularly with the Home Managers and Home Supervisors regarding individual’s clothing and personal items

Monitors, maintains, and orders supplies for staff and residents by assigned dates set by the supply department. Supplies are stored in a timely manner and problems reported to Unit Director

Facilitates the financial transaction process (including picking up and distributing money) as assigned

Continually enhance job performance by participating in career growth and developmental activities

Consistently performs special assignments to the performance expectations specified by the Residence Director

Ensures all time keeping is entered correctly and approved by the Residence Director

Ensures that all staff receives benefits for DADS employees such as FMLA paperwork, extended sick requests

Ensure filing of staff files are maintained and updated as necessary

Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location

Qualification

Clerical experienceWord processingOffice management principlesTyping accuracyCommunication skills

Required

Any combination of education and experience equivalent to high school graduation or GED, plus two (2) years' clerical experience

Working knowledge of business English, spelling, punctuation, grammar, arithmetic; and or modern practices and procedures

Knowledge of the principles of office management

Skill in word processing or shorthand to take and transcribe dictation of automated equipment and software

Ability to type accurately at a speed consistent with work requirements

Ability to apply knowledge of departmental rules, regulations, procedures, or principles of office management to work problems

Ability to keep complex and confidential records

Ability to prepare automated equipment to format forms and tables

Ability to train other employees

Demonstrated dedication to public services and commitment to excellence in service delivery

History of establishing positive relationships with co-workers

Ability to effectively communicate information to others and understand/carry out instructions

Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aide, Medication Aide and Employee Misconduct and HHS List of Excluded Individuals/Entities (LEIE)

Males between the ages of 18 – 25 must be registered with the Selective Service

All State Supported Living Center Employees are subject to Random Drug Testing

Flexibility in work hours may be required for this position

The position may be required to work overtime and/or extended hours

Must be willing to work weekends and holidays

All applicants must be at least 18 years of age to be considered for employment at a state-operated facility