Aston Carter · 6 hours ago
Administrative Assistant
Cicero, IN
Contract
Onsite
Entry Level
$22/hr - $22/hr
2+ years expAston Carter is a company specializing in corporate talent solutions across various domains. They are seeking an Administrative Assistant to support daily operations on a steel erection construction site by managing administrative tasks, ensuring compliance with company policies, and maintaining accurate records.
ConsultingHuman ResourcesInformation Technology
Responsibilities
Manage filing systems (both electronic and hard copy) for personnel, project, and compliance records
Track and maintain supply inventories for site office (forms, safety binders, PPE)
Assist with scheduling meetings, coordinating jobsite visitors, and preparing daily/weekly reports
Support Project Managers and Field Superintendents with document preparation (submittals, RFI logs, meeting minutes)
Serve as point of contact for communication between field staff and office administration
Collect, review, and submit weekly timecards from field employees and supervisors 30-40 total
Verify accuracy of reported hours, job codes, and project allocations
Communicate with payroll department to resolve discrepancies in employee pay
Maintain attendance and leave records, ensuring compliance with company and union requirements (if applicable)
Prepare and process new hire paperwork, including employment applications, I-9 forms, W-4s, direct deposit forms, and benefit enrollment documents
Coordinate orientation sessions for new employees, ensuring proper review of safety policies, jobsite rules, and company procedures
Maintain employee files with up-to-date certifications, licenses, and training records (e.g., OSHA, equipment operator cards)
Issue and track employee ID badges, PPE distribution, and other onboarding requirements
Maintain and update safety logs, incident reports, and inspection checklists
Distribute Job Hazard Analysis (JHA), Toolbox Talks, and other safety documentation to site crews
File and track OSHA-required documentation, including accident investigations and safety training attendance sheets
Assist Safety Manager with documentation during audits or inspections
Qualification
Required
Minimum 2 years of administrative experience, preferably in construction or related field, but open to manufacturing work experience as well
Strong organizational skills with ability to manage multiple priorities under deadlines
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) Need to be able to perform basic formulas in Excel
Knowledge of payroll processes and have performed payroll in some capacity
Must be able to work on-site in a construction field office environment
Benefits
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Company
Aston Carter
Aston Carter is a staffing and recruiting company providing risk and compliance services.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
unknown2011-01-31Acquired
Leadership Team
Juan Pablo McCausland-PHR, CDP
Human Resources Business Partner
Sherry Guevara
Regional Human Resources Partner-West Region
Recent News
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