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Commonwealth of Kentucky · 10 hours ago

Administrative Specialist Senior

London, KY

Full-time

Onsite

Mid, Senior Level

3+ years exp

The Commonwealth of Kentucky's Office of Inspector General (OIG) is seeking an Administrative Specialist Senior to provide professional support to the Human Services Program Branch Manager and Surveyors. The role involves managing various administrative functions, assisting in program development, and ensuring efficient office operations.

EmploymentGovernmentTraining

No H1B

Responsibilities

Assists in updating spreadsheets for tracking survey packets

Reviews surveys for accuracy and enters survey notes into databases for closures, covid-19, etc

Uploads survey data into SharePoint

Serves as point of contact for Branch, answers phone, assists callers with questions and refers callers to appropriate staff

Tracks certified mail, processes, and distributes incoming mail & faxes

Responsible for ordering, purchasing, inventory and distribution of office supplies

Assists with new employee orientation, assures new hire packets are completed and submitted timely

Schedules meetings and interviews for staff

Maintains and updates mail and report log and sends out correspondence

Tracking of cell phones, laptops, desktops, and Branch equipment inventory

Responsible for obtaining staff submission of health screenings, trainings, and monthly reports

Serves as payroll and timekeeper for Branch and as Liaison to Central Office

Other duties as assigned

Qualification

Microsoft Office SuiteOrganizational SkillsAttention to DetailCommunication SkillsTime Management SkillsMulti-taskingTeam Environment ExperienceAdobeOutlook