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Four Seasons Hotels and Resorts · 14 hours ago

Substitute Receiving Clerk

New York, NY

Full-time

Onsite

New Grad, Entry Level

$29.90/hr - $42.87/hr

Four Seasons Hotels and Resorts is a luxury hospitality company that is seeking a Substitute Receiving Clerk. In this role, you will be responsible for daily receiving tasks in the Purchasing/Inventory system, ensuring goods are accurately received and stored, while maintaining high standards of service and compliance with corporate policies.

HospitalityHotelLeisureRental PropertyTravel

Responsibilities

Update daily receiving in the Purchasing/Inventory system and generate a Daily Receiving report for food, beverage, non-food and beverage on a timely basis

Ensure all goods received are delivered to the correct storage place/holding area

Maintain the highest level of business integrity in dealing with vendors and delivery persons

Check all incoming goods against delivery orders and invoices, food specifications and purchase records to ensure that the type, amount, price and quality of items charged and ordered are correct and maintain safe, sanitary and organized storage of all items. Ticking off each line item to ensure receipt and stamping and signing and dating invoice

Issue, store, price and rotate all incoming goods for the hotel and maintain a good balance between par levels of inventory items and on hand quantities in accordance to business needs

Ensure all local and corporate policies, rules, internal controls and procedures and safeguards as they relate to the Purchasing Department are complied with

Ensure that all non-food and beverage deliveries coincide with an approved purchase order. All deliveries without purchase orders must be investigated

Inspect the physical condition, check quality and count or measure the quantity and weight of all items or supplies at the time they are received and before they are placed in storage

Accept delivery of all departments including hotel and residences and other specialty items and contact originating department for verification and inspection of goods

Ensure all deliveries are received at the designated receiving area only

Ensure all invoices and/or packing slips are stamped with the appropriate receiving stamp upon delivery

Request for credit is completely filled out for any items refused or damaged and signed by the driver and Receiver and entered on Receiving Report

Ensure that all Receiving Reports inclusive of food, beverage, non-food and beverage are done daily on a timely basis

Ensure all receiving is completed via the computer system on a daily basis. Stamp and sign all invoices upon receipt and file accordingly

Ensure that a "Goods Received w/o an Invoice Form" is completely filled out for any goods received in this manner

Check and match receiving documents to electronic purchase orders daily to verify price quotations, and report any discrepancies to the Director of Purchasing

Inform the Director or Assistant Director of Purchasing in the event of any returns, shortages, or no show deliveries immediately

Assist as necessary with all month-end, quarterly or annual inventories of food, beverage, operating equipment and supplies

Work together with other Purchasing/Storeroom staff to assure smooth transition of receiving to storage and storage to departments

Assist with regular cleaning and re-organization of storerooms

Maintain perpetual inventory through computerized system for all liquor and wine on current basis

Follow up on documentation of afterhours issues ensuring it is in accordance with established internal controls and procedures

Participate in daily, weekly, month end, quarterly and annual inventories for food, beverage, groceries, sundries and operating equipment as required

Complete food, beverage, groceries, sundries and non-food stock replenishment as required and process Purchase Orders

Ensure loading dock and receiving areas are kept secure, clean and organized

Follow up with Vendors with discrepancies with orders and products. Follow up with vendors concerning back order items and advise Manager accordingly

Ensure that all requisitions are fulfilled, and updated via the computer in a timely basis each day in accordance with storeroom hours and outlet requests

Handle all issues and deliveries of goods to the appropriate departments within the hotel sub cellar

Fill all food, beverage, wine, liquor, china, glass, silver, linen requisitions, update respective computer system and rotate perishables in storerooms. Label all wine and liquor bottles according to outlet color coded system

Follow up with Vendors on back ordered items and ensure all outlets receive back orders upon receipt of items

Moving of pallets and other equipment. Use of pallet jack, dollies, carts, and hand trucks

Perform other tasks or projects as assigned by hotel management and staff

Record food delivery temperatures during inspection of physical condition, quality, and quantity for required items

Verify vendor is providing receiving slip with truck temperature noted during check of food specification and receiving records

Food items are received onto tables/platforms and excess packaging is removed. Necessary items are unpacked into correct containers before being placed in storage

Meat, Fish, Produce, and Dairy are dated with a receiving date before being stored, unless the item already includes an expiry date

All items are rotated with the necessary “FIFO” stock rotation (First In, First Out), revising item 29 in current job description to include all vs. just perishable items

All cardboard is discarded at the receiving area, which aligns with ensuring that the receiving areas are secure, clean, and organized

Storage and organization upon receipt of all goods, including bottled, boxed, and canned beverages in their respective storage areas

Retrieving mis-delivered items from their respective areas outside of the sub-cellar (for example from the Spa or Front Office if needed)

Comply with Four Seasons’ Category One and Category Two Work Rules and Standards of Conduct as set forth in the Employee Handbook

Work harmoniously and professionally with co-workers and supervisors

Adhere to meal break policy and proper payroll procedures

Qualification

Purchasing/Inventory systemInterpersonal skillsAccounting principlesTeam collaborationProblem-solving

Required

Responsible for daily receiving in the Purchasing/Inventory system and generate a Daily Receiving report for food, beverage, non-food and beverage on a timely basis

Issue items from the inventory storeroom upon fully executed requisition

Maintain all corporate, hotel and residence purchasing standards