Dallas Fort Worth International Airport (DFW) ยท 11 hours ago
Executive Assistant
DFW Metroplex
Full-time
Onsite
Mid Level
4+ years expDallas Fort Worth International Airport (DFW) is one of the most successful airports in the world, recognized for its innovation and excellence. The Executive Assistant will provide high-level administrative and operational support to the Executive Vice President(s), managing complex priorities and maintaining professionalism in a dynamic environment.
Airlines/Aviation
Responsibilities
Provides high-level, confidential executive support, exercising sound judgment, discretion, and independent decision-making in support of Executive Vice President(s)
Acts as a trusted executive partner, proactively anticipating needs, managing priorities, and enabling executive effectiveness in a fast-paced environment
Manages complex executive calendars, scheduling meetings and commitments while balancing competing priorities and aligning with business objectives
Serves as a gatekeeper for executive communications, screening inquiries, managing information flow, and independently resolving issues when appropriate
Drafts, edits, and reviews executive correspondence, reports, presentations, and briefing materials with a high degree of accuracy, professionalism, and confidentiality
Coordinates executive meetings, briefings, and events, including agendas, materials, logistics, and follow-up on action items
Plans and coordinates domestic and international travel, including itineraries, approvals, and expense reporting, ensuring accuracy and policy compliance
Utilizes enterprise systems and collaboration tools (Microsoft 365, Teams, SharePoint, SAP Concur, Oracle platforms, etc.) to streamline workflows and improve executive efficiency
Maintains organized digital and physical records in accordance with records management, retention standards, and confidentiality requirements
Supports budget tracking, expense reconciliation, procurement requests, and Travel Card transactions, ensuring proper documentation and compliance
Builds and maintains effective working relationships with internal leaders, external stakeholders, and community partners, representing the executive office with professionalism
May provide functional guidance or coordination to administrative staff within the division and performs other related duties in support of executive and organizational priorities
Qualification
Required
High school diploma or equivalent required
Four (4) or more years of experience providing high-level administrative or executive support in a complex organization
Demonstrated ability to support senior leaders with discretion, professionalism, and independent judgment
Advanced proficiency with modern office technology and collaboration platforms
Possession of a valid Class C driver's license, if required by assignment
Strong understanding of executive office protocols, confidentiality, and professional communication standards
Ability to anticipate executive needs and proactively manage priorities in a dynamic environment
Advanced proficiency with Microsoft 365 applications (Outlook, Word, Excel, PowerPoint, Teams, SharePoint, OneDrive)
Experience working with enterprise systems such as SAP Concur and Oracle platforms
Excellent written and verbal communication skills, with the ability to interact effectively at all organizational levels
High level of emotional intelligence, discretion, and executive presence
Strong organizational and time-management skills with attention to detail and accuracy
Ability to adapt quickly to changing priorities while maintaining composure and professionalism
Ability to establish and maintain effective working relationships across diverse stakeholders
Preferred
associate's or bachelor's degree preferred
Company
Dallas Fort Worth International Airport (DFW)
DFW Airport, the 2022 Airport Service Quality (ASQ) winner for Best Airport that serves over 40 million passengers in North America by Airports Council International (ACI), warmly welcomes more than 72.2 million customers along their journey every year, making DFW one of the most frequently visited superhub airports in the world.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Sean Donohue
CEO
HR at Dallas Love Field
Aviation Partner
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