NEOGOV · 8 hours ago
FLEET PARTS & INVENTORY COORDINATOR
Miramar, FL
Full-time
Onsite
Mid Level
$53K/yr - $79K/yr
3+ years expNEOGOV is a company that provides innovative solutions for government agencies. They are seeking a Fleet Parts & Inventory Coordinator who will perform administrative and clerical work related to the procurement of vehicles and equipment, ensuring adherence to specifications and budgetary constraints.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Receives, prepares and coordinates processing of various procurement documents, including but not limited to purchase requisitions, vendor quote forms, invoices, bid awards and authorization letters, and shipping documents
Coordinate the purchasing function for Citywide vehicle/equipment purchase. Procure vehicle/equipment information with departments in accordance with department needs and budget
Communicate with departments and outside vendors to ensure the accuracy of vehicle specifications. Ensure vehicle specifications and cost coincide with State pricing requirements, contract details, and City policy. Places special orders as requested
Receive new vehicles, assign appropriate vehicle number and complete paperwork for Department of Motor Vehicles to secure new tag, title, and registration. Collaborate with outside vendors to ensure timely vehicle delivery, accurate invoicing of purchase orders, and replacement of damaged vehicles/equipment
Assist with the preparation and update of documentation that tracks status of third party repair service on city vehicle and equipment. Act as a backup to the Service Writer with service operations. When required, assist with responding to third party communication to facilitate repair service, coordinate delivery and pick up, resolve payment concerns and follow through on priority scheduling of vehicles and equipment
Run end of the month reports for total vehicle cost, fuel billing, vehicle repair history, mechanic accountability, fleet inventory report, end of period tires, and end of period vehicles. Ensure all pricing for oils, fuel, and propane are entered for proper billing
Assists in maintaining accurate inventory of fleet assets including but not limited to vehicles, equipment, tools, material, supplies, shop apparatus, and fuel and vehicle keys. Assists in the recording of service, costs and other pertinent information necessary to keep historical accounting of fleet operations and assets
Assists with the collection of fuel data from all city-owned fuel sites. Ensure all pricing for oils, fuel, and propane are entered for proper billing. Communicates with the Service Writer and parts employees to assure all work related work orders, and invoices are closed before the end of the month. Audits invoices submitted to fleet maintenance to ensure accuracy of delivered service, parts, supplies and material. Reports discrepancies to supervisor
Presents clear and concise reports and in writing. Maintains orderly and efficient record keeping systems in both manual and computerized formats
Interacts and communicates with departmental supervisors and employees, other city employees, sales representatives, vendor, etc
Operates a variety of equipment such as a computer, printer, copier, fax machine, telephone, two-way radio, and vehicles
Work cooperatively with other city employees, various governmental and private agencies, and the public
Work safely without presenting a direct threat to self or others
Performs related duties as assigned
Qualification
Required
High school diploma or GED and 3 years of experience in a fleet management environment; or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities
Knowledge of municipal fleet management operations
Knowledge of the various types of vehicles, parts, and equipment used in municipal fleet operations
Knowledge of municipal purchasing procedures
Knowledge of receiving, inventory control and shipping practices and procedures
Ability to perform basic math calculations with accuracy
Ability to communicate effectively in oral and written form
Ability to adapt to an evolving and continually improving environment
Ability to respond to supervision, guidance, and direction of superiors in a positive, receptive manner and in accordance with stated policies and procedures
Ability to demonstrate a polite, helpful, and courteous manner when engaged in any activity with the general public
Ability to operate and care for equipment to manufacturer's specifications and/or within the specified parameters
Ability to demonstrate an understanding, consideration, and respect of cultural, religious, and gender differences when interacting with the general public and colleagues
Requires light physical effort including lifting up to 25 pounds. May require occasional crouching, kneeling, bending, or stooping. Frequent periods of standing or walking may be required
Benefits
Twelve (12) paid full-day holidays and two (2) paid half-day holidays (Christmas Eve and New Year's Eve) per year
Five (5) paid full-day floating holidays to use in addition to the existing observed holidays
Employees earn sick time at the rate of one (1) day per month.
Employees earn vacation time from the date of hire and accrue hours bi-weekly based on the following service schedule:
The City offers three (3) medical insurance options through Aetna: HMO, POS & HDHP w/HSA.
The City sponsors its own Employee Health & Wellness Center with dedicated staff and sponsors a wide variety of wellness initiatives and programs powered by Vitality.
The City offers two (2) dental options thorugh Delta Dental: HMO & PPO
The City offers two (2) tiered options through Human Vision: Tier 1 & Tier 2
Life Insurance (1.5x salary to a max of $150,000)
Long-Term Disability Insurance
Flexible Spending Accounts (FSAs) – FSAs provide employees the ability to make pre-tax payroll deposits to be used for qualified expenses.
Supplemental Benefits available through The Standard: Accident Insurance, Hospital Indemnity, Short Term Disability & Critical Illness.
Defined Benefit (Pension) Plan: A pension plan provides a guaranteed benefit at retirement if certain criteria are met.
Deferred Compensation (457b) Plan: A 457(b) plan is a tax advantaged deferral plan available for state and local government employees.
Employee Assistance Program (EAP)
Tuition Reimbursement
Discounted rates for the City's Early Childhood Centers
Apple Watch Program through Vitality
Preference for internal civil-service promotional opportunities
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
H1B Sponsorship
NEOGOV has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (11)
2024 (10)
2023 (10)
2022 (18)
2021 (14)
2020 (16)
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
Company data provided by crunchbase