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Fox Rothschild · 5 hours ago

Legal Team Assistant

Atlanta, GA

Full-time

Onsite

Entry Level

1+ years exp

Fox Rothschild is a law firm seeking a Legal Team Assistant to provide administrative support to attorneys and various teams. The role involves managing legal correspondence, maintaining client case files, and collaborating with team members to ensure efficient operations.

Business IntelligenceConsultingLaw EnforcementLegal

No H1B

Responsibilities

Provide administrative support to attorney teams office-wide, as well as office-centric teams, including the following:

Prepare legal correspondence, printing, scanning, or converting various documents

Process attorneys’ expenses as needed

Prepare materials for filing and delivery to local courts, and for overnight/mail service deliveries

Create and maintain original and electronic client case files, including using appropriate recordkeeping software

Search and review electronic document files for specific requests and circulate to appropriate parties per instructions

Ensure proper indexing and filing of legal documents; retrieve case files and prepare files for closing in accordance with the Information Governance departmental procedures; prepare closed case files for off-site storage

Work collaboratively and proactively with the Office Administrator to complete local office projects, tasks and initiatives

Work collaboratively and proactively with the CST Specialists, ARC Team, and other Legal Team Assistants

Collaborate with resources inside and outside the firm as appropriate to complete projects and tasks

Adhere to all firm policies, procedures, standards and guidelines while maintaining confidentiality

Assist as a back-up in front desk tasks, greeting clients, answering in-coming calls, scheduling of conference rooms and catering

May manage inventory of files in onsite central file room, off-site storage and facilitates all transfers by indexing and overseeing the pickup of boxes. Handles file retrieval requests via RIM application, phone or e-mail for central file room and off-site storage

Other duties as assigned

Qualification

MS Office SuiteKeyboarding 60 wpmOffice equipment knowledgeLegal correspondence preparationProfessional demeanorJudgmentCommunication skillsInterpersonal skillsInitiative

Required

Must exhibit initiative in managing multiple priorities simultaneously in a fast-paced, high-pressure, deadline-driven and detail-oriented work environment utilizing excellent judgment, initiative, decision-making skills and the ability to work independently

Working knowledge of office equipment, including personal computer, copier, telephone, transcription equipment, etc

Keyboarding skills of 60 wpm or higher required

Working knowledge of the MS Office Suite including Outlook, Word, Excel and PowerPoint

Strong verbal and written communication skills

High level of interpersonal skills required to handle sensitive and confidential situations

Position requires a highly professional demeanor and appearance including possessing excellent poise, tact and diplomacy and the ability to maintain highest level of confidentiality and provide outstanding customer service to internal and external clients/contacts

Regularly works with standard file boxes weighing up to 50 pounds

Worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading