Apply on Employer Site

David Evans and Associates, Inc. · 4 hours ago

Office Services Specialist - Portland

Portland, OR

Full-time

Onsite

Mid Level

$18.04/hr - $28.13/hr

4+ years exp

David Evans and Associates, Inc. is a company focused on providing essential support services to ensure efficient operations. They are seeking an Office Services Specialist to handle daily operations including printing, mailroom coordination, and audio/visual setup, while creating a positive workplace experience.

ConsultingIndustrial EngineeringProduct Design

Growth Opportunities

Responsibilities

Operate plotter, small-format printers, and digital press equipment

Maintain and update job logs

Coordinate specialty printing requests and ensure timely completion

Sort, scan, and distribute daily mail

Process incoming and outgoing shipments via UPS, FedEx, and USPS

Maintain and operate USPS postage meter

Prepare and distribute new employee welcome gifts

Process UPS weekly invoices

Coordinate companywide computer shipments

Order and track supplies from vendors including Staples, OPNW, Copiers NW, UPS, Pitney Bowes, J2, and others

Monitor inventory of office supplies, paper, toner, and print materials

Approve and route invoices related to Support Services purchases

Set up audio/visual equipment for meetings and events

Set up and break down conference rooms for meetings and events

Prepare and clean up food and beverage service for conferences and meetings

Assist with Zoom and hybrid meeting setups

Distribute and restock paper, toner, and perform basic copier maintenance

Coordinate pool vehicle maintenance and service

Facilitate and distribute companywide holiday gifts

Support facility logistics and office operations as needed

Respond to on-the-fly requests with professionalism and adaptability

Qualification

Customer service orientationMicrosoft Office SuiteAttention to detailProblem-solving skillsMultitasking abilityWillingness to learnEffective communicationTeam collaborationAdaptability

Required

Strong customer service orientation; friendly and approachable

Excellent attention to detail

Ability to multitask and adapt quickly as priorities change

Strong problem-solving skills and ability to think creatively

Effective verbal and written communication skills

Ability to work independently and as part of a collaborative team

Proficiency in Microsoft Office Suite (Outlook, Word, Excel, Teams)

Willingness to learn new systems, equipment, and processes

High school diploma or equivalent

4+ years of experience in an administrative, office services, or mailroom role

Performs duties with minimal supervision and exercises judgment in resolving routine issues

Attention to detail, proven track record of effective collaboration and communication skills across multiple groups

Ability to lift, push, pull, and move up to 50 pounds (paper boxes, equipment, mail bins, etc.)

Ability to move and set up AV equipment and meeting room materials

Ability to stand, walk, bend, reach, and handle materials throughout the day

Benefits

Comprehensive health coverage: Medical, Dental, Vision, Disability, and Life Insurance

Financial wellness: Health Savings Account (HSA) and Lifestyle Spending Account with employer contributions

Professional development: Support for continuing education and training opportunities.

Work-life balance: Paid Time Off (PTO) and Holiday Pay

Retirement: 401k plan

Wellbeing focus: Holistic Wellbeing Program centered on physical, emotional, financial, career, and community health

Growth opportunities: Access to mentorship, professional support, and pathways for career advancement

Company

David Evans and Associates, Inc.

Since its founding in 1976 in Portland, Oregon, DEA has become a recognized leader for progressive and sustainable design and management solutions for complex transportation, land development, energy, and water projects nationwide.

Founded in 1976

Portland, Oregon, USA

501-1000 employees