The Arc Erie County New York · 7 hours ago
Administrative Assistant
30 Wilson Rd, Williamsville, NY 14221, USA
Full-time
Onsite
Entry Level
$17/hr - $23/hr
1+ years expThe Arc Erie County New York has been supporting children and adults with disabilities, and their families in achieving their desired quality of life by creating opportunities through comprehensive services for over 65 years. They are currently seeking an Administrative Assistant to perform general clerical work and reception duties. The role involves data entry, file maintenance, and ensuring the confidentiality of sensitive information.
Individual & Family Services
Responsibilities
Perform general clerical work/reception duties including answering phones, filing and developing and typing correspondences, memos, reports and other related materials using standard office equipment. Expected to greet and direct all visitors and answers and directs incoming phone calls in a courteous and professional manner
Assist in the data entry and database maintenance for various assigned programs. This may include property and liability claims, incident reporting, coding of various invoices/bills, reconciliation of departmental petty cash receipts and distribution, and/or the documentation maintenance using the school’s software management system
Maintains and protects confidential or other sensitive information such as Protective Health Information (PHI) and Personally Identifiable Information (PII) as defined in the Agency’s Information Security Policy
Distributes all incoming U.S. Postal Service mail utilizing various lists to ensure proper distribution. Accepts all appropriate incoming packages and notifies receiver of same
Prepares the outgoing U.S. Postal Service mail by placing the correct amount of postage on the item and by placing stamps on the return envelopes. Travels to post office as assigned
Compiles data for informational reports and disseminates same on a routine basis
Maintains inventory of office and copy machine supplies and requisitions needed items
Maintains various office records and updates routine lists
Responsible for the file maintenance and documentation for many areas across the agency. May include bulk filing and scanning
Maintains updated list of all building staff and maintains in/out status and time of return
Monitors doors and hallways via internal security systems based on assigned location. Follows site-based policies to ensure that visitor’s sign-in, show ID, receive badge and are escorted by a staff member to their destination
Utilizes internal security system to ensure that all visitors enter the building through the appropriate door
Transmits all outgoing faxes and properly directs all incoming faxes to the appropriate person
Demonstrates the agency values of integrity, respect, responsibility, trust, teamwork and positive attitude. Learning and honesty in working with students, individuals, families, colleagues and members of our community
May be transferred to non-primary location/site when coverage is needed/required
Other duties as assigned
Qualification
Required
Associate's degree PLUS 6 months administrative office experience
OR High school diploma or equivalent PLUS 1 yr administrative office experience
Strong organizational and communication skills
Proficiency with Microsoft Office and general office software
Ability to multitask and manage priorities in a fast-paced environment
Proficient knowledge of Microsoft Word, Excel and Outlook email
Preferred
Previous administrative experience preferred, especially in facilities in maintenance settings
Benefits
Affordable health, dental, vision and life insurance
Automatic Paid Time Off (PTO)
10 Paid Holidays Off
Excellent Work-Life Balance
403b Retirement Plan w/ Employer Matching Contribution
Paid Training w/ Experienced Supervisors
Opportunity for Advancement
Company
The Arc Erie County New York
At The Arc Erie County New York, we offer individualized and comprehensive Person-centered services and compassionate support to people with developmental disabilities and their families.
1001-5000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase