County of Berks, PA · 1 hour ago
Fiscal Manager (Workforce Development Board)
400 East Wyomissing Avenue, Mohnton, PA, 19540, US
Full-time
Onsite
Senior Level
5+ years expThe County of Berks, PA is responsible for providing services to the citizens of the County and is seeking a Fiscal Manager for the Workforce Development Board. This role involves managing accounting functions, ensuring compliance with fiscal regulations, and providing leadership in financial reporting and monitoring for workforce development activities.
Government Administration
Responsibilities
Maintain accurate and technical accounting records and administers the accounting function for the agency by preparing monthly and year-end closeout reports, in conjunction with State compliance reporting guidelines
Prepare monthly compliance reporting for appropriate federal and state agencies to satisfy revenue and reimbursement requirements
Supervises Fiscal Coordinator
Prepare reviews in accordance with County policies and procedures
Responsible for designing and overseeing completion of all fiscal monitoring processes for subcontractors. Provides technical assistance to subcontractors and WDB staff on fiscal monitoring as needed
Review, negotiate, and approve subcontractor budgets in coordination with the Assistant Director and/or Director
Responsible for creating and revising purchase orders in the County procurement system for all subcontractors and vendors. Review, approve, and receipt subcontractor and vendor invoices in the County’s accounting system. Develop and execute an annual subcontractor fiscal training to review federal, state policies, contractor requirements, and required forms. Coordinate regular meetings with each subcontractor and the Assistant Director and/or Director to provide ongoing support and technical assistance for the fiscal and program needs of the contractor
Prepare regular and ad hoc reports and financial analysis for department management, WDB committees, WDB, CareerLink® Partners, State, and Federal agencies. Develop an annual County, Board, and CareerLink® Operating Budget. Maintain all budgets by performing budget analyses and budget appropriations or transfers. Proactively communicate and provide solutions to potential risks arising from budget analyses. Provide explanations for budget and cash flow variance for the department as necessary
Monitor and maintain all State inventory at the WDB and PA CareerLink® including providing an annual inventory form to the State and processes all requests for inventory removal. Initiate any capital improvement requests for the department
Assist the Assistant Director with the development of the One-Stop Memorandum of Understanding (MOU) for the PA CareerLink® Berks County partners. Provide the agenda and minutes for the mandatory MOU and PA CareerLink® operating budget meeting with all partners
Responsible for monitoring and updating the Berks County Workforce Development Board fiscal policies and cost allocation plan to meet the Board’s strategic plan
Responsible for anticipating potential fiscal risks for the County, the Board, and the PA CareerLink® Partners. Present and/or assist with solutions to potential risks including risks found by other staff members or subcontractors
Prepare all required Controller’s Office monthly and year-end reports for the department including intergovernmental revenue forms needed for the single audit. Responsible for monitoring the general ledger transactions and reconciling the general ledger transactions to state reported grant expenditures
Other duties as assigned
Qualification
Required
Bachelor's degree in Accounting or related field with five years of relevant experience and progressive responsibility or an Associate degree in Accounting or a related field with seven years of relevant experience and progressive responsibility, or a combination of equivalent education and experience
Working knowledge of generally accepted accounting principles with an emphasis on Fund accounting and/or Cost accounting
Knowledge of public sector accounting practices a plus
Working knowledge of the technical requirements of accounting standards as prescribed by the Governmental Accounting Standards Board and the Financial Accounting Standards Board
Experience with public and private grant programs
Working knowledge of integrated enterprise resource planning (ERP) financial systems (Oracle/Hyperion)
Ability to read and interpret complex rules and regulations written by Federal, State and Local legislative and administrative bodies
General understanding of Berks County regional economic and workforce development strategies, priorities, and challenges
Extensive knowledge of Workforce Innovation and Opportunity Act regulations and Federal OMB circular
Excellent personal computer skills in MS Excel and a working knowledge of MS Word, MS Access, and MS Power Point software
Supervisory skills to oversee assigned staff
Ability to function under 'team' concept and positively contribute to the overall management team and operation of the WDB and the PA CareerLink® Berks County
Working knowledge of general contracting and procurement principles
Good written and verbal communications skills, including: Ability to explain complex financial funding and sources to individual and group non-financial stakeholders
Ability to negotiate with and monitor subcontractors and vendors
Ability to effectively explain WDB decisions and actions with grant monitors (federal, state and private) and advocate with monitors based on facts and existing regulations on behalf of those decisions and actions
Ability to prepare and effectively deliver business presentations
Ability to handle stress
Physical presence in the office is required
Company
County of Berks, PA
It is the mission of Berks County government and all County employees to administer and deliver services to the citizens of the County in the most effective, efficient and professional manner possible within the constraints of the financial resources available.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Timothy Smith
Chief Information Officer
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