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University at Buffalo · 1 hour ago

Purchasing Manager

Buffalo, NY

Full-time

Onsite

Mid, Senior Level

University at Buffalo is seeking a Purchasing Manager to oversee the purchasing operations for University Facilities. The role involves managing budgets, supplier relationships, and procurement processes while ensuring compliance with laws and university guidelines.

EducationHardwareKnowledge ManagementUniversities

Responsibilities

Manage the purchasing for all of University Facilities OTPS (Other Than Personal Service)

Support the planning and preparation of departmental budgets. This includes assisting in the creation of reports (including ad-hoc reports), trend analysis and variances in activity. Examples can include providing spend history by service type or vendor

Monitor expenditures against procurement spend budgets; alert leadership of potential overages and make recommendations for remediation

Develop and maintain a high level of proficiency as a user in University Facilities financial systems (i.e. Maximo, E-Req, SUNY systems)

Provide comprehensive procurement direction/support, including expense coding, approvals, and adherence to established guidelines

Manage departmental year-end procurement processes (this includes identifying orders to be liquidated, rolled forward, etc.)

Manage aging / status analysis on outstanding orders. Work to ensure systems are current and accurate

Analyze contract calendars to track expirations and initiate timely procurement of new contracts, ensuring business continuity and uninterrupted service

Build and develop relationships with key suppliers

Comply with all state laws and university guidelines in the execution of duties

Work with staff and University Procurement Services, where appropriate, to resolve all material and service grievances/complaints against suppliers

Respond to planned or unforeseen emerging issues / circumstances

Recommend solutions and resolve short and long term operational / transactional issues escalated from employees, audits, etc

Supervise staff member(s). This includes assigning / setting work priorities and objectives in accordance with established policies and procedures

Review and write performance appraisals

Monitor and approve time and attendance records

Ensure appropriate cross-training to provide uninterrupted service to customers

Participate in training opportunities, including helping to develop, train, and share knowledge with others

Cooperate with and assist internal / external auditors in the completion of audits

Perform other duties or assignments as required

Qualification

Procurement managementFinancial systems proficiencyBudget planningSupplier relationship managementStaff supervisionTrainingDevelopment

Required