Xcel Energy · 2 hours ago
Administrative Assistant (contract)
Phillips, ME
Contract
Onsite
Entry Level
$13/hr - $17/hr
3+ years expXcel Energy is seeking an Administrative Assistant to provide vital support for field operations, ensuring seamless coordination between office functions and field crews. The successful candidate will manage critical administrative processes and serve as a key point of contact for customers, contractors, and vendors while maintaining data integrity across multiple systems.
Electrical DistributionEnergyNatural Resources
Responsibilities
Receive and process job closeout for all work packets within various systems, monitoring requirements and analyzing reports to verify labor and equipment charges
Manage time and expense reporting for union and non-union employees, conducting periodic reviews to ensure accuracy and maintaining proficiency in timekeeping systems
Assign field crew work through work management systems and monitor yearly meter exchanges and compliance work
Coordinate meetings and travel arrangements for field operations staff and arrange schedules for management
Serve as primary on-site contact for customers, contractors, and vendors, answering phones and directing inquiries
Order and maintain office supplies and equipment, and handle daily mail operations
Perform data entry, document copying, and assist with record management including filing, retention, and archiving of closed work orders
Support KPI tracking and reporting activities
Assist with compliance audits and produce required reports related to internal business rules and regulatory requirements
Track safety training completion, verify equipment safety checks, order safety supplies, and organize safety events and meetings
Provide assistance during emergency operations as needed
Qualification
Required
High School diploma or GED required
Valid driver's license required
Three years of field-related experience, OR one year of relevant experience in construction, office management, administrative support, project management/coordination, or customer service with an Associate or Bachelor's Degree
Proficiency in Microsoft Office applications, particularly Excel
Strong communication skills for phone and email correspondence
Customer service orientation with a positive attitude
Ability to work independently and collaboratively as part of a team
Attention to detail and commitment to accuracy
Reliability and consistency in task completion
Willingness to learn new systems and processes
General knowledge of office equipment operation
Preferred
Administrative or customer service experience preferred but not required for entry-level candidates
Utility experience preferred
Company
Xcel Energy
Xcel Energy is an electric and natural gas energy company that offers a portfolio of energy-related products and services to customers.
10001+ employees
H1B Sponsorship
Xcel Energy has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (4)
2024 (6)
2023 (6)
2022 (4)
2021 (1)
2020 (1)
Funding
Current Stage
Public CompanyTotal Funding
$1.39BKey Investors
US Department of EnergyBreakthrough Energy Ventures
2024-11-04Post Ipo Equity· $1.2B
2023-10-18Grant· $100M
2023-09-22Grant· $70M
Leadership Team
Robert Frenzel
Chairman, President and CEO
Brian Van Abel
Executive Vice President and Chief Financial Officer
Recent News
2025-12-27
2025-12-24
Company data provided by crunchbase