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Royal Electric Company · 2 hours ago

Administrative Assistant - Pleasanton

Pleasanton, CA

Full-time

Onsite

Mid Level

$20/hr - $25/hr

3+ years exp

Royal Electric Company is a leader in electrical design, construction, and service, committed to fostering a culture of collaboration and trust. They are seeking an Administrative Assistant to manage front desk operations, provide talent support, and assist with building maintenance and clerical tasks. The role emphasizes effective communication, organization, and a proactive approach to problem-solving.

ConstructionElectronics

No H1B

Responsibilities

Manage Front Desk

Answer phones and transfer callers to the appropriate Royal employee

Greet visitors and direct them to the correct personnel while following safety protocol

Open and date stamp all general correspondence and distribute mail to appropriate employees

Keep postage machine stocked and add postage as needed

Prepare outgoing packages for UPS, FedEx, etc. Assist with calling for pick up or tracking packages as needed

Distribute faxes sent to general fax number

Maintain an adequate inventory of office supplies

Keep the lobby and office supply closet organized and clean

Follow the Front Desk Checklist to complete at the beginning and end of each day

Provide Talent Support

Assist in coordination and notification for interview arrivals

Initial point of contact for in-office onboarding support; desk set-up, orientation training presentation, logistics support, etc

Provide Building Maintenance Support

Communicate cleaning needs with Janitorial Services vendor

Prepare conference rooms for meetings and ensure they are kept tidy and stocked with water, pens, tissue, etc

Ensure copy machines are stocked with paper and toner. Make calls for service if needed

Manage supplies and snacks for all offices and job site trailers

Re-stock break rooms and crew area with supplies

Ensure areas are clean and coffee pots are emptied at the end of the day

Partner with field and accounting to schedule cleaning of trailers for different project sites and rental properties

Clerical Support

Order and facilitate lunch for team trainings, meetings. Ensure clean up after lunch is complete

Maintain vendor, mail distribution and call flow charts are updated every 3 months

Communicate and distribute updates to daily job bid list to Front Desk Coverage team

Complete misc. projects as assigned

Qualification

Receptionist experienceConstruction industry experienceCustomer service skillsBilingual/SpanishTime managementProblem-solvingDetail-orientedOrganizational skillsWritten communicationVerbal communication

Required

3+ years of experience working as a receptionist or front desk administrator

Excellent written and verbal communication skills with a focus on customer service

Ability to multi-task and demonstrate time management in a fast-paced environment

Ability to problem-solving skills and escalate questions and concerns when needed

Must be detail-orientated, well organized, and able to meet deadlines

Preferred

Experience working in the construction industry is preferred

Bilingual/Spanish speaking a plus

Benefits

Health Care Plan (3 types of Medical plans, Discounted Dental & Orthodontist services for adults & children, Premium Vision Plan)

Retirement Plan (Traditional 401k, Roth 401k)

$50k Life Insurance (Basic, Voluntary, & AD&D)

Paid Time Off (Vacation, Sick Leave, and 8 Paid Holidays)

Family Leave FMLA (Maternity & Paternity)

Short Term & Long-Term Disability

Pet Insurance

Flex Spending Accounts: Healthcare, Dependent care (Daycare children & elderly - work related), & Transit

Pharmacy discounts

Kisx Card (Surgery & Imaging Program)

Opportunity for tuition reimbursement

Wellness Resources Free telehealth

Health Joy App

Free peer coach support - (mental health, stress management, substance use, and suicidal ideation)

CancerCARE 1:1 Consulting and support with expert medical team

Employee Assistance Support

Hearing Aid discount plan

Laser VisionCare discount plan

Learning & Development Safety training: Getting Everyone Home Safely

Professional & Leadership Development Training

Skill Development Training

Mentorship Program

On-The-Job & Classroom Training

Employee Referral Program: We value referrals from our employees! If you know someone who would be a great fit for this role, please refer them through our company's referral program. Successful referrals can earn you an incentive!