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Blue Rose Consulting Group, Inc. · 3 hours ago

Secretary III – Boston, MA

Boston , MA

Full-time

Onsite

Mid Level

Blue Rose Consulting Group, Inc. is seeking a reliable and highly organized Secretary III to provide direct administrative and operational support to senior leadership within the Federal Protective Service. This role involves coordinating communications, managing records, and supporting executive travel in a secure federal environment.

ConsultingInformation TechnologyManagement Consulting

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Receive and screen incoming calls and visitors for the FPS Regional Director and Deputy Regional Director, routing only those requiring executive attention

Independently handle routine information requests and provide phone coverage for the program office

Assist visiting agency officials, Central Office representatives, and other Regional Directors with communications and administrative needs

Respond to inquiries by clarifying needs, researching information, and developing solutions based on knowledge of government operations and problem-solving experience

Coordinate with FPS divisions and, when necessary, Central Office or other regional experts to ensure accurate and complete responses

Establish, maintain, and control records and correspondence files for all RD/DRD office matters

Create, edit, revise, calculate, retrieve, store, and produce final documents including correspondence, reports, calendars, statistics, tables, mailing labels, and databases using Microsoft Office tools

Maintain and update a web-based regional data system by reviewing daily blotter reports and entering significant incidents in real time; independently validate data accuracy and completeness

Enter inspections, technical reports, and other operational data as required

Maintain official federal employee personnel files, ensuring records are current, complete, and safeguarded in accordance with privacy and security policies

Prepare and submit travel authorizations and expense reports for the Regional Director; arrange travel and lodging, monitor itineraries, and coordinate changes using web-based travel systems and direct vendor contact

Consolidate and prepare executive briefing materials for weekly and ad hoc meetings and conference calls

Schedule and track usage of two Regional Conference Rooms

Qualification

Executive-level administrative supportMicrosoft Office proficiencyWeb-based data systemsCommunication skillsOrganizational skillsAttention to detailWork independently