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Ambient · 2 hours ago

Office Manager - Johnson Barrow

Seattle, WA

Full-time

Onsite

Entry, Mid Level

2+ years exp

Johnson Barrow is a leading HVAC manufacturers’ representative in the Pacific Northwest, dedicated to helping people succeed by delivering unbiased consultative services and premium quality mechanical equipment. The Office Manager is responsible for the operational health and effectiveness of the office, providing administrative and logistical support to leadership and sales teams while ensuring the workplace runs smoothly and efficiently.

ConstructionCustomer ServiceHeating Ventilation and Air Conditioning (HVAC)

Responsibilities

Provide administrative and operational support to leadership and sales teams, including scheduling, meeting coordination, and document preparation

Manage travel logistics for leadership and staff, including flights, accommodations, transportation, and itineraries

Coordinate client-facing activities such as lunch-and-learns, factory visits, and customer meetings, ensuring all logistics and materials are prepared

Own daily office operations including supplies, equipment, facilities, and service vendors

Coordinate maintenance, repairs, and workspace needs to keep the office running efficiently

Serve as the primary point of contact for visitors and incoming calls, maintaining a professional and welcoming environment

Manage conference room scheduling, shared calendars, and office-wide logistics

Support preparation of presentations, proposals, and meeting materials

Coordinate internal communications, announcements, and meeting invitations across teams

Maintain accuracy and organization of administrative records, schedules, and documentation

Identify opportunities to improve office systems, workflows, and consistency across locations

Act as the operational anchor for the office, ensuring issues are anticipated, addressed, and resolved quickly

Qualification

Office managementOrganizational skillsCommunication skillsMicrosoft OfficeScheduling systemsProactive mindsetProfessional presenceTime-management skillsAttention to detail