Apply on Employer Site

Skadden, Arps, Slate, Meagher & Flom LLP and Affiliates · 2 hours ago

Litigation Executive Assistant

Los Angeles, CA

Full-time

Hybrid

Senior Level

$95K/yr - $110K/yr

5+ years exp

Skadden, Arps, Slate, Meagher & Flom LLP is one of the most prestigious law firms in the world, known for delivering high-quality legal advice and solutions. They are seeking a Litigation Executive Assistant responsible for providing comprehensive administrative support to attorneys, managing resources, and ensuring superior client service.

ConsultingLaw EnforcementLegal

Comp. & Benefits

H1B Sponsor Likely

Responsibilities

Handles standard administrative functions including answering, screening and placing phone calls; opening and routing mail as directed; managing files, records, attorney calendars and time records; and preparing attorney expense reports

Proxies into attorney’s email (if permission is granted) to process new messages, maintain organized email folders and keep attorney apprised of priorities, handling proper filing of emails to retention folders and SRM

Anticipates attorney needs by proactively identifying potential issues and conflicts and taking the initiative to offer solutions and preempt needs

Prepares engagement letters and new client/matter memos, and updates active client/matter number lists to assist with the new business process

Utilizes tracking charts for keeping up-to-date records, with a special focus on billing and new business

Handles all aspects of document preparation, including processing edits, generating redlines, PDF creation, conversions and quality control of work product

Works in tandem with Client Accounting to ensure up-to-date and accurate client billing

Seeks ways of being energetically responsive to clients, providing superior client service in both small and large ways

Assists in promoting business development through entry of activities, maintenance of contacts and assembling of mailing lists in InterAction

Utilizes applications like Excel and PowerPoint to facilitate attorney’s work

Researches and makes complex travel arrangement for attorneys, including assisting with visa requirements

Prepares check requests for vendor invoices and actively follows up to ensure timely payment

Delegates work to other departments as necessary, coordinating the completion of delegated work and verifying its accuracy

Assists with attorney personal work when required

Ensures proper functioning of all software and hardware being used by attorneys, in consultation with technology support staff

Performs responsibilities of other support services when needed, including but not limited to printing, scanning, duplicating, quality control and hand-delivering packages

Performs other related duties and special projects as assigned

Assures that all completed projects adhere to accepted professional standards

Demonstrates strong interpersonal, written, and verbal communication skills to facilitate effective work relationships with others

Manages Firm resources responsibly

Complies with and understands Firm operations, policies and procedures

Regular and reliable physical presence to work as part of a team, meet with clients, and use on-site equipment

Qualification

Microsoft Office SuiteDocument preparationClient billingInterpersonal skillsAttention to detailOrganizational skillsTeamworkCommunication skillsConfidentialityFlexibility

Required

Knowledge of relevant firm computer software programs (e.g., Word, Outlook, Excel, PowerPoint), with the ability to learn new software and operating systems

Demonstrates effective interpersonal and communication skills, both verbally and in writing

Demonstrates close attention to detail

Ability to handle multiple projects and shifting priorities

Ability to organize and prioritize work

Ability to work well in a demanding and fast-paced environment

Ability to work well independently, as well as effectively within a team

Ability to synthesize information to prioritize and organize tasks

Ability to work in-office at least four days per week to perform in-office administrative functions, maintain physical files, and provide client support services

Frequent physical exertion including sitting, repetitive use of both hands, lifting and carrying up to 10 pounds

Flexibility to adjust hours and work the hours necessary to meet operating and business needs

Demonstrates a high level of professionalism

Flexibility and willingness to perform a wide range of tasks extending beyond routine expectations

Ability to handle sensitive matters and maintain confidentiality

High School Diploma or equivalent

Minimum of five years' of experience in an office environment or an equivalent combination of education and experience

Benefits

Competitive salaries and year-end discretionary bonuses.

Comprehensive health care (medical, dental, vision), savings plan/401(k) and voluntary benefits.

Generous paid time off.

Paid leave options, including parental.

In-classroom, remote, and on-demand learning and professional development opportunities.

Robust well-being classes and programs.

Opportunities to give back and make an impact in local communities.

Company

Skadden, Arps, Slate, Meagher & Flom LLP and Affiliates

Glassdoor3.8

Skadden, Arps, Slate, Meagher & Flom LLP and Affiliates delivers the highest quality advice and novel solutions to legal challenges, enabling clients to achieve their business goals.

Founded in 1948

New York, New York, USA

1001-5000 employees

http://www.skadden.com

H1B Sponsorship

Skadden, Arps, Slate, Meagher & Flom LLP and Affiliates has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (22)

2024 (29)

2023 (16)

2022 (10)

2021 (21)

2020 (14)