Earth Systems, LLC · 4 weeks ago
Administrative Biller
Bismarck, ND, US
Full-time
Onsite
New Grad, Entry Level
$19/hr - $23/hrEarth Systems, LLC is an environmental engineering and consulting firm providing scientific, regulatory, and remediation services. The Administrative Biller plays a critical role in ensuring the accuracy and timeliness of billing activities for the North Dakota office, supporting the organization’s revenue cycle through various billing and administrative tasks.
ComplianceEnvironmental ConsultingEnvironmental Engineering
No H1B
Responsibilities
Prepare, review, and issue accurate client invoices based on approved services and project data
Enter and maintain billing, project, and financial information in Vantagepoint
Verify billing details, rates, and supporting documentation prior to invoice release
Distribute invoices and track invoice status
Assist with follow-up on outstanding or overdue invoices in coordination with internal teams
Maintain complete and accurate billing records and databases
Ensure all billing transactions are properly documented and retained
Assist with billing-related reports, summaries, and revenue tracking
Support month-end and periodic billing close activities as needed
Collaborate with project managers, accounting, and administrative staff to verify billing information
Identify, research, and help resolve billing discrepancies in a timely manner
Respond promptly and professionally to internal and external billing inquiries
Provide clear explanations and support related to billing questions
Provide general administrative support to the Office Manager
Assist with ordering, stocking, and organizing office supplies
Support document management, filing, and office coordination tasks
Ensure billing processes comply with company policies and applicable regulations
Maintain confidentiality of client, financial, and company information at all times
Qualification
Required
High school diploma or equivalent required
Proven experience in billing, invoicing, accounts receivable, or administrative support roles
Proficiency with billing or accounting software and Microsoft Office Suite, particularly Excel
Strong organizational skills with the ability to manage multiple tasks and deadlines
Excellent written and verbal communication skills
High attention to detail and accuracy
Must be legally authorized to work in the United States
Sponsorship is not available for this position
Must successfully complete employment eligibility verification and background screening
Preferred
Associate degree or higher in business, finance, or a related field
Experience with accounting or project-based systems such as Vantagepoint, QuickBooks, SAP, or similar platforms
Familiarity with basic accounting principles and financial reporting
Customer service experience in a billing or financial environment
Certification in billing or administrative support is a plus
Company
Earth Systems, LLC
Earth Systems delivers world-class environmental consulting and remediation services at speed.
Founded in 1999
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Rick Ofsanko
Owner
Recent News
2025-08-21
2025-06-26
Company data provided by crunchbase