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DAV (Disabled American Veterans) · 4 hours ago

Assistant Procurement Manager

Erlanger, KY, US

Full-time

Onsite

Mid Level

$56K/yr - $87K/yr

3+ years exp

DAV (Disabled American Veterans) is seeking an Assistant Procurement Manager to support the procurement team at their National Headquarters. The role involves planning, managing, and coordinating procurement activities, supervising staff, and ensuring efficient processes in purchasing and inventory management.

AssociationCharityConsultingMedicalNon ProfitSocial Assistance

Responsibilities

Contributes to the bottom line of the organization by utilizing sourcing and negotiation skills to procure goods, materials, and services on favorable terms

Serve as a backup for the full range of procurement business processes and approvals typically overseen by the manager

Serve as primary procurement contact for all inventory purchases and/or routine mailings

Source suppliers, establish relationships, and interview vendors to determine availability, lead times, and terms

Serve as a contact to both vendor and department heads during projects until appropriate to transition to direct reports

Supervise and coordinate personnel engaged in buying, selling, shipping, receiving, distributing materials, equipment, machinery, and supplies

Assist Manager with oversight of inventory, mailings, and fulfillment program lifecycles from the initial request, delivery and through final payment

Supervise staff and outsourced functions associated with direct mail including product selection, inventory commitment, postage analysis, deadlines, marketing, and customer service with department heads

Supervise staff and outsourced functions associated with the DAV Store including maximum liability, ecommerce, customer service, and reporting for management

Supervise staff and vendor functions associated with the shipping and receiving processes to offer excellent customer service, efficient processes, and cost savings

Manage physical inventory and/or cycle count procedures for procurement, shipping and receiving

Ensure all department transactions are ethically and legally conducted while maintaining records of goods ordered and received

Participate in the development of specifications for inventory, equipment, products, or substitute materials

Manage vendor or contractor grievances, discrepancies, and claims. Escalate to leadership as required

Work closely with accounting and shipping/receiving to troubleshoot issues

Manage staff surrounding customer complaints or answer customers' questions regarding policies and procedures

Manage the work of office, administrative, or customer service employees to ensure adherence to quality standards, deadlines, and proper procedures correcting errors or problems

Manage the implementation with staff of corporate or departmental policies, procedures, and service standards in conjunction with management

Ensure all department employees are properly trained in the performance of their duties to include knowledge and understanding of the ERP system

Perform supervisory functions related to timekeeping system, evaluations, personnel matters, and operational effectiveness of direct reports

Assure staff complies with DAV policies and procedures

Perform other duties as assigned by management

Qualification

Purchasing experienceInventory managementERP softwareMicrosoft OfficeCertified Purchasing ProfessionalMathematical skillsManagement skillsAdministrative skillsOrganizational skillsInterpersonal skillsCommunication skills